The Corporation of the Municipality of Central Elgin
Central Elgin Regular/Planning Meeting Of Council On Monday, October 28th, 2019
Roll Call - Councillor Roberts was absent.
Moved by Councillor Row and Seconded by Councillor Fehr that Council approve the
Addendum to the Agenda for Monday, October 28th, 2019 for the following item: By-law
2423 - Conservation Agreement - Ducks Unlimited Canada respecting the Port Stanley
Lagoons and the environmental Committee. Carried.
Disclosure of Pecuniary Interest and the General Nature Thereof - None disclosed.
Adoption of Minutes - No Minutes to adopt.
Delegation(s) - No Delegations.
1. 2019 Belmont Santa Claus Parade
Special Event Permit Application received for 2019 Belmont Santa Claus Parade.
A Motion by Deputy Mayor Marks and Seconded by Councillor Row that the Council of
the Corporation of the Municipality of Central Elgin approve the special event permit
for the 2019 Belmont Santa Claus Parade as set out in the application dated October
3rd subject to the following conditions:
- that organizers provide liability insurance in the amount of $5,000,000 naming
the County of Elgin and the Municipality of Central Elgin as co-insured and held
- and the final schedule and location of the events be approved by the Director
of Physical Services and approval be obtained from the County of Elgin regarding
the temporary closure of Belmont Road on December 1st, 2019 for the parade.
- and the completion and approval of a banner form.
Correspondence (for Council's Information)
A discussion followed concerning item 6 - County of Elgin - Email correspondence
received from the County of Elgin respecting a Port Stanley Community Policing Committee
request to develop a crossover and/or traffic calming policy that can be implemented
Mr. Brooks commented that the criteria for a crosswalk will consider traffic counts
over an eight hour period as well as the amount of traffic and the distance across
the road. A typical crosswalk can cost $40,000.
A Motion by Deputy Mayor Marks and Councillor Row that Correspondence for Council's
Information Items #1 - #8 be received as information and filed. Carried.
1. Child Care Program during Conferences
Correspondence received from Municipality of East Ferris seeking support for their
resolution regarding a child care program during conferences.
2. County of Elgin
Copy of County Council Highlights from their meeting dated Tuesday, October 8th,
3. Provincial Policy Statement
Copy of correspondence received from the Township of West Elgin respecting the Provincial
4. Conservation Authority Levies
Correspondence received from the Township of Springwater respecting Conservation
5. Upper Thames River Conservation Authority
Correspondence received from Upper Thames River Conservation Authority respecting
6. County of Elgin
Email correspondence received from the County of Elgin respecting Crosswalk and
Traffic Calming Policy.
7. County of Elgin Land Division Committee
Notice of Decision received from County of Elgin Land Division Committee respecting
E59/19, Ryder & Kipp.
8. County of Elgin
Correspondence received from Steve Evans, Manager of Planning, County of Elgin advising
of Notice of Draft Approval - 34T-CE1901, Domus Developments.
Central Elgin Planning Office
1. CEP 62-19 Application to Amend Township of Yarmouth By-law 1998 - 145 St. George
Street - Ben Vanmeppelen-Scheppink
A Motion by Deputy Mayor Marks and Councillor Fehr that Report CEP 62-19 be received
as information; And that direction be given by Council to prepare a site-specific
draft amendment to the Zoning By-law to permit the construction of two additions
to the existing church at 145 St. George Street on lands that may be legally described
as Registered Plan 28 Block H Part of Lot 2, Blocks; J & K Part of Lot 1 & Reference
Plan 11R2263; Part 2 & Part of George Street Closed, geographic Township of Yarmouth,
now Municipality of Central Elgin; And further that a date for a public meeting
be scheduled for November 25th, 2019 at 7:20 p.m. in accordance with Ontario Regulation
545/06 as amended. Carried.
2. Bill 108 - Presentation by Planning Office
MORE HOMES, MORE CHOICE ACT 2019 (BILL 108)
More Homes, More Choice: Ontario's Housing Supply/Action Plan was introduced in
May 2019. Plan provides an outline by the Province to tackle housing concerns in
Ontario by encouraging the construction of more houses.
Concludes that it is a plan how the government intends to cut red tape and reduce
regulations so it is easier to build homes.
Many of the Planning Act changes revert back to pre-Bill 139 changes made by the
Changes to Local Appeal Tribunal Act provide a similar system to the old OMB (de
Ontario Heritage Act changes could impact our Heritage Alteration Permit process.
Section 5 I(39) outlines who can appeal a decision on a Draft Plan of Subdivision.
New changes through Section 51(48.3) introduces a definition of a "person" for the
purposes of an appeal, but members of the public or associations are not included
as bodies that are permitted to appeal plans of subdivision.
Inclusionary zoning was originally introduced to allow municipalities to require
affordable housing units to be included in residential development of 10 units or
more, subject to a municipality meeting key components of that program.
A key recommendation through the City/County affordable housing strategy was the
introduction of inclusionary zoning. Bill 108 changed what matters a "prescribed"
and "not prescribed" municipality is able to do through inclusionary zoning. (No
municipalities are currently prescribed) “Prescribed” municipalities can authorize
the inclusion of affordable housing units whereas municipalities that are “not prescribed"
can only protect major transit station areas, or an area in respect of which a development
permit system is adopted or established through a Minister’s Zoning Order through
Bill 108 changed “Second Units" to “Additional Residential Units”. These changes
now allow for the use of two residential units in a detached house, semidetached
house or row house and the use of a residential unit in a building or structure ancillary
to a detached house, semi-detached house or row house.
Ontario Regulation 299/19 provides the following requirements and standards for
additional residential units in land use planning documents. - One parking space
per unit unless a municipality chooses that no parking is required. Tandem parking
is to be permitted. No restrictions on owner-occupancy. No restrictions on permitting
additional dwelling units based on date of construction. The provision of no appeals
regarding Additional Residential Units remains unchanged.
Bill 108 proposes to make changes to sections of the Planning Act that are commonly
referred to as the “Bonusing” (Section 37) and “Parkland Dedication” (Section 42).
Section 37 has been replaced with “Community Benefit Charges” and Section 42 has
been revised in relation to those community benefit charges.
To date, these changes have not been proclaimed by the Lieutenant Governor.
Chief Administrative Officer
1. CAO 54-19 Fill Vacancy - Port Stanley BIA Board of Management
Background - BIA Board of Management member Mike Karda recently tendered
his resignation from the Port Stanley BIA Board of Management as he was moving from
the Village. In an effort to recruit to fill the vacancy, the BIA Board of Management
openly invited through social media, interested parties to attend a monthly Board
meeting to observe. This method proved beneficial as Carol Thompson, Keller Williams
Lifestyles Realty, attended a couple of meetings and then indicated her desire to
serve. The BIA Board Members were pleased that Ms. Thompson put forth her name and
believe she will be a good asset to the Board. The BIA Board of Management respectfully
recommend to Central Elgin Council her appointment to the Port Stanley BIA Board
A Motion by Deputy Mayor Marks and Councillor Fehr that The Council of the Corporation
of the Municipality of Central Elgin approve the appointment of Caroline Thompson
to fill the current vacancy on the Port Stanley BIA Board of Management effective
immediately, as recommended by the Board as per Report CAO 54-19. Carried.
Director of Infrastructure & Community Services
1. ICS 11-19 McCredie Drain Improvements
Improvements to the existing closed section of McCredie Drain are necessary to accommodate
the additional capacity required as an outlet for the Harvest Run Subdivision Storm
Management Pond Facility. The drawing submitted by Doug Tarry’s engineer, CJDL,
is attached to this report. The McCredie Drain outlets into the open Mills Drain.
The proposed works has been screened by Catfish Creek Conservation Authority and
there are no initial concerns.
A Motion by Councillor Cook and Deputy Mayor Marks that the Council of the Municipality
of Central Elgin appoints Brad Bunke, P.Eng, of GM Blue Plan Engineering Limited
to prepare a report under Section 78 of the Ontario Drainage Act to improve the
McCredie Drain due to the urban development from Harvest Run Subdivision by Doug
Tarry Limited as per Report ICS 11-19. Carried.
2. ICS 12-19 Investing in Canada Infrastructure Program
Background - The Minister of Infrastructure recently announced that the province
is now accepting funding applications for projects under the Investing in Canada
Infrastructure Program (lC|P) Community, Culture and Recreation (CCR)Stream. The
funding will go towards investing in community, culture and recreational projects
that will help deliver vital services for communities, foster greater social inclusion
and improve the quality of life for residents across the province.
The program is funded by $407 million from the federal government which could unlock
up to $275 million by the province. Maximum contributions from the federal government
on projects is 40% of costs, 33.33% by the province and 26.67% by the Municipality.
There are two project eligibility types being; i) Multipurpose Category for large
projects with a $50 million cap and ii) Rehabilitation & Renovation Category for
small scale projects capped at $5 million. Projects must be completed by March 31,
Eastwood Park Upgrades - A design for Eastwood Park was completed in 2018
after public consultation from Eastwood residents. Proposed upgrades to the park
include accessible walking trails, a shade structure, concrete planters, a multi—purpose
court, pickle ball courts, new playground equipment, fitness stations, bike racks,
trash receptacles and park benches. The estimated cost of the project is $650,000.
Belmont & Port Stanley Arena Upgrades - The Municipal arenas have numerous
components to them that are in need of replacement or upsizing over the next several
years. The application would include $450,000 for the Belmont arena including but
not limited to new paint, man-lift upgrade, sound system, furnace, condenser, dehumidifiers,
master controller, a new roof and a new ice resurfacer. Upgrades to the Port Stanley
arena totalling $100,000 are dehumidifier, furnaces, exterior paint and new LED lights
over the ice surface. As of the writing of this report, direction has been provided
by the regional representative that the two arenas can be combined into one application.
A Motion by Councillor Crevits and Councillor Cook that the Council of the Municipality
accept report ICS-12-19 as information. And that Council direct staff to send an
application to the Investing in Canada Infrastructure Program's Community, Culture
and Recreation Stream for Eastwood Park Upgrades, Belmont and Port Stanley Arena
Upgrades as per said Report. And further that Council identify it's first priority
as Eastwood Park Upgrades and the second priority as Belmont & Port Stanley Arena
Upgrades for the application. Carried
Director of Financial Services/Treasurer
Director of Fire Rescue Services/Fire Chief
1. FS 13-19 Monthly Alarm Activities Report (September/19)
A Motion Moved by Councillor Row and Seconded by Councillor Crevits that Report FS
13-19 September Alarm Activities Report be received as information. Carried.
Director of Asset Management & Development Services
A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that By-laws
2415, 2419, 2420 and 2421 be taken collectively. Carried. By-laws 2415, 2419, 2420
and 2421 were read 1st and 2nd time. Carried. A Motion moved by Councillor Fehr
and seconded by Deputy Mayor Marks that By-laws 2419, 2420 and 2421 be read a 3rd
time and finally passed. Carried. A Motion moved by Councillor Crevits and seconded
by Councillor Fehr that By-law 2423 be read a 1st and 2nd time. Carried. A Motion
moved by Deputy Mayor Marks and seconded by Councillor Crevits that By-law 2423
be read a 3rd time and finally passed. Carried.
1. By-law 2415 - 480 Sunset Drive Drain- FIRST & SECOND READING
2. By-law 2419 - Heads & Beds - St. Joseph's Health Care - St. Thomas Facility
3. By-law 2420 - Confirmatory By-law
4. By-law 2421 - ZBA, 496 Spring Street
1. Climate Emergency - a resolution will be prepared for Council's consideration
Deputy Mayor Marks commented whether supporting this Resolution would add to staff's
workload or to the cost of doing business. Mr. Leitch commented that he thought
that measuring the impact of additional costs would have to be done on a case by
Moved by Councillor Fehr and seconded by Deputy Mayor Marks that the Corporation
of the Municipality of Central Elgin officially declare a Climate Emergency for
the purposes of joining a National and International movement and to provide a lens
by which all policies and opportunities can be review; And that staff Environmental
Advisory Committee be directed to find and identify target areas in Municipal policies
in which specific changes can have the greatest impact to reduce our carbon footprint
and therefore our impact on climate change. Carried
2. Environmental Committee - applicants - a resolution will be prepared for Council's
Moved by Councillor Row and seconded by Deputy Mayor Marks whereas Council recognizes
the formation of the Environmental Committee and the terms of reference at the meeting
of September 9th; whereas Council directed staff to seek 2 members of the public
to participate in the committee; Now therefore be it resolved that the following
persons are Mayor Martyn, Councillor Row, and members of Municipal staff be appointed
to Environmental Committee of Central Elgin; Julie Berry and Dionne Roi as members
of the public, Emile Fabre from Catfish Conservation Authority, Betsy McClure from
Kettle Creek Conservation Authority, and Jessica Lang from Southwest Health be appointed.
Closed Session - Council went into Closed Session at 9:25 P.M.
1. CS1 Labour Relations or Employee Negotiations (s.239(2)(d)) - Recruitment
- Fire Services Coordinator
2. CS2 Personal Matters about an Identifiable Individual (s.239(2)(b)) - Appointment
to Harbour Steering Committee