The Corporation of the Municipality of Central Elgin
Regular/Planning Meeting Of Council On Tuesday, April 23rd, 2019
Roll Call - All present.
Disclosure of Pecuniary Interest and the General Nature Thereof - None disclosed.
Adoption of Minutes
The Minutes from the Regular/Planning meeting of Council dated March 25 and the
Regular Meeting of Council dated April 8, 2019 were adopted.
1. Judith Wiley, Central Community Health Centre, was not in attendance to provide
Council with an update on services they provide. This meeting will be re-scheduled
to a later date.
2. Janet Stewart, Thomas Brown Architects, was in attendance to present an update
on the new Port Stanley Fire Station.
It was a presentation on the options of building the new Port Stanley Fire Station
as a Net Zero Energy Project that could have supplemental funding from the Canadian
Federation of Municipalities if built to the Net Zero Energy standard.
A zero-energy building or zero-carbon building is a building with zero net energy
consumption, meaning the total amount of energy used by the building on an annual
basis is roughly equal to the amount of renewable energy created on the site, or
in other definitions by renewable energy sources elsewhere. These buildings consequently
contribute less overall greenhouse gas to the atmosphere than similar non-zero-energy
buildings. They do at times consume non-renewable energy and produce greenhouse
gases, but at other times reduce energy consumption and greenhouse gas production
elsewhere by the same amount.
The strategies to meet this zero-energy standard include R-40 wall insulation and
R-60 ceiling insulation, better double glazed windows, more efficient building systems,
LED lighting, geothermal heating would be utilized for heating or cooling the building
and a 60 kilowatt solar panel system would generate power.
The building would be built to higher standards and have a service life of 60 years.
The base building costs would be $3.2 million, the net-zero building costs would
be $3.87 million which would be an increase of $670,900 over the base building.
The total building costs do not include any land acquisition costs but include all
related fees would be $3.4 million for the base building and $4.15 million for the
net-zero building which is an increase $754,823. Payback in energy costs utilizing
the higher zero-energy building model versus the cost of the base building model
would be reached in 29 years, after that it would generate income.
Funding from the Canadian Federation of Municipalities would include a 15% grant
of $500,000 and a long term low interest loan of 80% or $2.4 million of the total
project costs if built to the Net Zero Energy standard leaving only $1.3 million
to be funded by the Municipality.
Mayor Martyn indicated that a final decision on which option the Port Stanley Fire
Station would be built to would be made at the May 13th Council meeting.
3. Andrew Gunn, President, Andrew Gunn Consulting Inc., was in attendance to discuss
possible Pop-Up Shop in collaboration with Fanshawe College and possible new observatory
or planetarium on the harbour in Port Stanley.
In the coming months, my company will be helping to introduce new 'pop-up shops'
in our region called grow, including one in downtown St. Thomas. These shops have
been designed to support student entrepreneurs and emerging start-up businesses.
Fortunately for our community, this project has been funded by a generous private
donor, and is based on a collaboration with Fanshawe College and the Elgin - St.
Thomas Small Business Enterprise Centre. The location in St. Thomas will open in
May. We are excited by the possibility of collaborating with the Municipality of
Central Elgin and Elgin County to establish a grow pop-up shop in Port Stanley during
the busy summer tourist season. This will be a wonderful way to add some additional
energy and economic development potential to the community.
Andrew Gunn also spoke about a $25,000 donation to Central Elgin from the Dorothy
Palmer Estate years ago that was never used and could be now utilized for a study
relating to an possible observatory located on the berm as an added tourist attraction
in Port Stanley similar to the Long Point Observatory.
Mayor Martyn commented that Arthur Oslach from Aylmer had an observatory in his
back yard that he was willing to give away free if removed from his property and
would pitch in a telescope. This could be used as a temporary attraction to gauge
if interest is present.
Mr. Leitch commented that staff could come back to Council with a report regarding
a feasibility study with what might be availability and costs involved at a future
1. Correspondence received from John Morrow, 232 Colborne Street, Port Stanley concerning
On December 18, 2017 Cathy Johnstone made a presentation to Council concerning dogs.
When I read about her concerns in the portstanleynews.com I wrote to Council on
December 28, 2017 to express my support for her observations about the dog problems
in Port Stanley. The portstanleynews.com reported that: Council agreed that this
issue was extremely difficult to deal with and that more public education would
be a good first step, and that a possible future by-law review could be on the table.
In my letter I noted that many dog owners release their dog from its leash to let
it run free along the west side of the harbour as if our Village were their dog
park. I also noted that many of these dogs are friendly, some are aggressive and
that many leave messes that pedestrians must try to avoid. I suggested that a first
step would be to educate dog owners to their responsibility to keep their dogs under
control. I even provided examples of signs that are used in other municipalities
for this purpose.
At the council meeting on March 12, 2018 a resolution was passed that staff send
correspondence to me thanking me for my comments and that, “Council would take said
comments into consideration.”
I did receive a letter from staff reflecting the above information. However, no
other action has been taken to date. Once again, now that we have a new Council
in place, I implore you to take some action on this matter. For example, posting
signs at both ends of the west harbour walkway clearly explaining the requirements
to both control and clean up after your dog would be a good start.
Mayor Martyn commented that this issue of dogs running free around the beach has
been around for many years and last year we did say that we would look into some
options on how to address this issue.
Councillor Roberts commented that we have a by-law that states that dogs are not
allowed to running free and it's up to enforcement to deal with the problem. She
also wondered about the quantity of dog complaints received.
Mr. Leitch commented that he wasn't aware of any recent calls or complaints and
said that it was difficult for staff if down there to respond and be there for any
complaints. He also commented that staff questioned the effectiveness of signs.
If someone has to have a sign to be told not to let their dog run at large in an
urban area, how responsive to that is questionable, they should know better.
Councillor Roberts wondered how enforcement could be managed if signs won't stop
people, and if the signs are up how could we police it?
Councillor Fehr was under the impression that during the summer we have by-law officers
patrolling Port Stanley, so couldn't we make that part of their job?
Mr. Leitch commented that there was two to three by-law officers in Port Stanley
in the summer. Council in the past had determined that the focus be on parking issues.
Council can direct them away from the parking lots to look for dogs but then parking
enforcement won't be taken place. If there is complaints of dogs loose on the beach
or anywhere Council could put additional resources into this and hire dedicated
staff to pursue that as well. When the by-law officers are doing parking enforcement
see a dog running at large they will try to issue a warning. If the owners are not
responding then police can be called for a trespassing issue. Many times with the
time involved people will leave before the police arrive.
Discussion continued for some time on the direction that Council could take. Mr.
Perrin commented that there is already signs on the beach that say no dogs on the
beach with the attached by-law number. People ignore them, people have even posted
their picture beside the sign with their dog on Facebook. So as far as by-law officers,
they have approached those individuals, in order to fine them the officers need
their name. If the individual won't give their name, then ... Police may be able
to get their name because they are carrying a gun, but a by-law officer won't be
able to get their name. This issue has been around for the 21 years that I have
been around here. That's the reality, you can put all the signs up and you can put
all the by-law officers out there, but at the end of the day, if people don't cooperate
and give their name, then you are forced to call the police. If the police are responding
to domestic violence, a traffic accident, or whatever, a dog off the leash is the
least of their worries.
A Motion moved by Councillor Roberts and seconded by Councillor Fehr that Correspondence
received from John Morrow respecting dog concerns be received; And that further
that Council direct staff to provide and promote educational facts regarding the
dog by-law on social media and other media. The Motion was Carried.
2. Correspondence was received from Wastell Homes respecting the proposed street
names for the new Subdivision on George Street. The names presented were Breakwater
Boulevard, Sandcastle Key, Regatta Way, The Promenade and Surfer Cove.
Comments from the majority seemed to support the revised lists of names submitted
by Wastell except for Mayor Martyn who seemed to insist that the street naming committee
A Motion moved by Councillor Roberts and seconded by Councillor Crevits that Council
approve the proposed list of five street names for the George Street Subdivision
34T-CE1801 Kokomo Beach Club as per Wastell Homes correspondence dated April 3,
2019; And further that Council invite (Heritage Central Elgin I believe was changed
to street naming committee) to recommend a street name for the sixth street
which is being created as per the site plan provided in said correspondence. The
Motion was Carried.
Correspondence (for Council's Information)
A Motion moved by Councillor Cook and seconded by Councillor Fehr that Correspondence
for Council's Information Items #1 through #13 inclusive be received as information
and filed. The Motion was Carried.
1. Notice of Hearing for EPCOR Natural Gas
2. Copy of minutes from the Port Stanley BIA Board of Management meeting dated February
3. Invitation to 11th Annual Warden's Charity Golf Tournament - June 27, 2019 @ St.
Thomas Golf & Country Club
4. Notice of Draft Approval for a Plan of Subdivision - 34T-CE1802, Helen Mary Ann
Spriet & Red Lion Properties - Village of Belmont
5. Correspondence received from the Minister of Infrastructure and Communities respecting
Gas Tax Fund.
6. Copy of Elgin Area Primary Water Supply System 2018 Compliance Report
7. Correspondence received from the County of Elgin advising of International Plowing
Match - Scholarship
8. Copy of County of Elgin Council Highlights from their meeting dated April 9, 2019.
9. Notice of ERTH Corporation AGM - May 30, 2019.
10. Copy of 2018 County of Elgin Annual Library Performance Measurements
11. Correspondence received from G. H. Merfield regarding concerns on Dexter Line.
12. Copy of correspondence received from Cheryl Gallant, Member of Parliament, Renfrew-Nipissing-Pembroke
respecting Bill-C 68, reverses changes to Fisheries Act.
13. Copy of correspondence received from the Town of Minto respecting Ontario Municipal
Partnership Fund (OMPF).
Central Elgin Planning Office
1. Application to Remove Holding Symbol - 2526485 Ontario Inc. - 391 George Street
A Motion moved by Councillor Crevits and seconded by Councillor Roberts that Report
CEP 19.19 be received; And that the application by 2526485 Ontario Inc. for an amendment
to the Village of Port Stanley By-law 1507, as amended, to remove the holding symbol
from Lots 20 to 33 and 131 to 146 which comprise Phase 1 of the Kokomo Beach Club,
legally described as, Draft Plan of Subdivision, Lot 15, Range 1, South of Lake
Road & Part of Lot B, RP #117, now Municipality of Central Elgin, be approved; And
further that Notice of Councils intention to pass an amending by-law to remove a
holding symbol from a zoning by-law be given pursuant to Ontario Regulation 545/06
as amended. The Motion was Carried.
Chief Administrative Officer
1. March 2019 Monthly Building Report
A Motion moved by Councillor Fehr and seconded by Councillor Cook that Report CAO-25-19
March 2019 Monthly Building Report be received as information. The Motion was Carried.
2. Fire Route Parking Restrictions - Private Roadway - West Edith Cavell Boulevard
Mr. Leitch commented that the fire route would cross 15 to 16 properties in the
area and notice would be given to all the affected owners. Any affected owner would
be given the opportunity to object at the next meeting on May 13th, 2019.
A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Council
direct staff to provide notice to property owners that Council intends to pass a
by-law to designate the private roadway on their property, West Edith Cavell Boulevard
between Bartholomew Street and the Iola Street road allowance, as a fire route as
per Report CAO-26-19. The Motion was Carried.
Director of Physical Services
1. Port Stanley Public School Ball Diamond Decommissioning
A Motion moved by Councillor Roberts and seconded by Deputy Mayor Marks that the
Council of the Municipality of Central Elgin receive report PW-18-19 as information;
And that Council of the Municipality of Central Elgin confirm that it does not wish
to continue with the interparty agreement with Thames Valley District School Board
(TVDSB) for the use of the ball diamond at Kettle Creek Public School; And that
Council direct staff to arrange for the removal of the light standards and hydro
service to the field lighting at the Municipality's cost. And further that Council
confirm that it has no concerns with transferring ownership of the existing backstop
to the TVDSB at no cost subject to the municipality no longer being responsible
for the repairs, replacement or future removal of the existing backstop. The Motion
2. Municipal Drain Appointment - Derrig Severance (Quaker Road)
A Motion moved by Councillor Cook and seconded by Councillor Fehr that the Council
of the Municipality of Central Elgin receive report PW-19-19 as information. And
that Council of the Municipality of Central Elgin appoint Mr. Brad Bunke, P.Eng
of GM Blue Plan for the completion of a Municipal Drain Report for the lands at
Part Lot 22 Concession 4 (East Side of Quaker Road). The Motion was Carried.
Director of Financial Services/Treasurer
Director of Fire Rescue Services/Fire Chief
1. Monthly Alarm Activities Report (March 1/19)
A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Report
FS 06-19 Monthly Alarm Activities Report for March 2019 be received as information.
The Motion was Carried.
Councillor Roberts commented on the $400,000 in 2019 Tax Supported Budget to bury
cables in Sparta by Hydro One that was not approved by Council during budget talks.
Mr. Leitch commented that it was an error that this was not removed from the 2019
Tax Supported Budget document and has since been removed. This project will come
before Council at a later date when an actual cost estimate of the project can be
presented to Council for a decision.
Editor's Comments: Even though this project if approved would be funded by Reserves
the money is still taxpayer funds that will pay for it and should be spent wisely.
A Motion moved by Councillor Crevits and seconded by Councillor Row that By-laws
2358, 2359, 2360, 2361, 2362, 2363, and 2364 be taken collectively. The Motions
were read 1st, 2nd, and 3rd time and finally passed collectively.
1. Confirmatory By-law By-law 2358
2. 2019 Tax Supported Budget By-law 2359
3. 2019 Water Budget By-law 2360
4. 2019 Wastewater Budget By-law 2361
5. Condominium Agreement with Prespa Construction Ltd., respecting 10 McPherson Court
6. Development Agreement - Robin Ridge Estates Ltd. By-law 2363
7. Condominium Agreement - Robin Ridge Estates Ltd. By-law 2364
Lloyd Perrin commented that in order for the Port Stanley Fire Station project to
proceed a formal request to Elgin County for the sale of 2145 square metres along
the Sunset Road Allowance that is needed for the Port Stanley Fire Station project.
In exchange for that there is a section of property consisting of 145 square metres
along East Road that would be conveyed back to the County.
A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that the Council
of the Municipality of Central Elgin formally request consideration from the County
of Elgin for the Municipality of Central Elgin to acquire a portion of the Sunset
Road Allowance with an approximate area of 2145 square metres at the intersection
of East Road and Sunset Road for the construction of the new Port Stanley Fire Station;
And further that Council confirms it's willingness to transfer a portion of Municipal
owned property at said intersection to the County of Elgin with an approximate area
of 145 square metres. The Motion was Carried.
Closed Session - Council went into Closed Session at 9:29 P.M.
1. CS1 A Proposed or Pending Acquisition or Disposition of Land (s.239(2)(c)) - Recreational
2. CS2 Litigation or Potential Litigation (s.239(2)(e)) and/or Solicitor-Client Privilege
(s.239(2)(f)) - LPAT Norton, 44570 Edgeware Line