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Port Stanley News RSS Feed  News Regular/Planning Meeting Of Council On Monday, May 27th, 2019

News

by Doug Harvey

The Corporation of the Municipality of Central Elgin

Regular/Planning Meeting Of Council On Monday, May 27th, 2019

Roll Call - All present.

Addendum

Moved by Deputy Mayor Marks and seconded by Councillor Row that Council approve the following Addendum to the Agenda for the Regular Meeting of Monday, May 27th, 2019 being By-law 2374 - Appointment of Director of Finance/Treasurer. Carried.

Disclosure of Pecuniary Interest and the General Nature Thereof - None disclosed.

Adoption of Minutes

Minutes of the Regular Meeting of Council dated Monday, May 13, 2019 were adopted.

Delegations

Correspondence (Action)

1. Alcohol and Gaming Commission of Ontario
Agency Letter of Approval required respecting a new liquor licence for "Two Forks", 295 Bridge Street, Port Stanley.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Crevits that the Council of the Corporation of the Municipality of Central Elgin has no objections to a request from Rob Lampman with Two Forks for a new liquor licence respecting 295 Bridge Street in Port Stanley; And that said liquor licence be for the indoor and outdoor areas subject to the agencies letter of approval being signed by the Chief Building Official. Leon Bach and the Director of Fire Rescue Services/Fire Chief Chris McDonough; And further that the Municipal Clerk be authorized to sign the Alcohol and Gaming Commission of Ontario Municipal information form. The motion was carried.

2. Kettle Creek Conservation Authority
Correspondence received from KCCA respecting changes to the Conservation Authorities Act and Regulations.

A Motion moved by Councillor Cook and seconded by Deputy Mayor Marks that correspondence received from KCCA respecting changes to the Conservation Authorities Act and Regulations be received as information and filed. The motion was not carried.

Another motion was prepared because of the Provincial funding cuts to KCCA programs.
A Motion moved by Councillor Crevits and seconded by Deputy Mayor Marks that correspondence received from KCCA respecting the elimination of Schedule 2 to Bill 108 be supported. The motion was carried.

3. County of Elgin
Correspondence received from the County of Elgin respecting Springwater Road - Community Safety Zone and Speed Limit Assessment.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Row that the Council of the Municipality of Central Elgin has no objections to the designation of Springwater Road from Conservation Line to a point 300 metres south of Southdale Line as a Community Safety Zone with a reduced posted speed limit of 60 km/hr as per correspondence received from Brian Lima, Director of Engineering Services, Elgin County dated May 14th, 2019. The motion was carried.

Correspondence (for Council's Information)

A Motion moved by Deputy Mayor Marks and seconded by Councillor Crevits that Correspondence for Council's Information Items #1 to #12 be received as information and filed. Items #4, #5, and #7 were taken separately. The Motion was Carried.

A Motion moved by Councillor Roberts and seconded by Councillor Fehr that correspondence received from the Town of Aurora respecting Bill 108, More Homes, More Choice Act be supported. The Motion was Carried.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Row that correspondence received from the Township of Essa and the Township of McKellar respecting Ontario Library Service North and Southern Ontario Library Service be supported. The Motion was Carried.

1. Ward 1 Boundary Changes
Correspondence received from residents of Little Creek seeking an update of the plans for proposed boundary adjustment to Ward 1.

Mr. Leitch commented that Watsons and Associates was being asked for a proposal concerning boundary adjustments for the entire Municipality and that there was funding made available for this project in this years budget.

2. 138 William Street - Lease
Correspondence received from Shawn Buchanan respecting lease agreement for Kazwear, 138 William Street, Port Stanley.

3. Aggregate Resources
Correspondence received from the Township of Mulmur respecting the importance of aggregate extraction and the proper management.

4. Southern Ontario Library Service and Ontario Library Service North
Correspondence received from Township of McKellar respecting Southern Ontario Library Service and Ontario Library Service North.

5. Bill 108
Correspondence received from the Town of Aurora and The Township of Archipelago seeking support for their resolution respecting Bill 108, More Homes, More Choice Act.

6. County of Elgin
Copy of County Council Highlights from meeting dated May 7, 2019.

7. Ontario Library Service North and Southern Ontario Library Service
Correspondence received from the Township of Essa respecting Ontario Library Service North and Southern Ontario Library Service.

8. Port Stanley BIA Board of Management
Copy of minutes from BIA Board of Management Meeting dated April 10, 2019.

9. ChildCan
Note received from ChildCan thanking Council and staff for support of the 2018 Polar Bear Dip.

10. MPAC - InTouch Newsletter - May 2019

11. Correspondence received from Shawn Buchanan regarding the lease for Lions Landing Marina Park.

12. Port Stanley Harbour Risk Assessment
Notice of Circumstance received from Ministry of Environment, Conservation and Parks regarding Risk Assessment of Port Stanley Harbour. Mayor Martyn indicated that the Port Stanley Harbour Risk Assessment does not comply with a requirement specified in section 4 or 5 of Schedule C of Ontario Regulation 153/04.

Reports

1. Heritage Central Elgin - Hydro Lines - Sparta
Email correspondence received from Bob Burns, Chair, Heritage Central Elgin, requesting Council to reconsider their decision regarding the burying of hydro lines in Sparta.

Email correspondence received from Bob Burns, Chair, Heritage Central Elgin

Your Heritage Advisory Committee is disappointed with Council's recent decision to vote against burying the Sparta hydro lines this summer while the Sparta Road and the storm sewers are being repaired.

Sparta is a small community in Central Elgin but it is one of the Municipality's most important tourist draws and the removal of the three existing hydro poles on Sparta Line would add to its 19th century ambience. We feel that this is an opportunity that will not come again and should be embraced while it is possible.

We would respectfully request that Council revisit this issue as soon as possible and seize the opportunity to improve the heritage characteristics of the village and its tourism advantages.

With thanks,
Bob Burns,
Chair,
Heritage Central Elgin

Mayor Martyn commented that because that this motion was defeated before, that in order to open this for up for discussion a member of Council that voted against the motion of burying of hydro lines in Sparta must move that it be reopened.
Councillor Crevits asked if this could be discussed again. A Motion moved by Councillor Crevits and seconded by Councillor Fehr that Council reconsider it's decision from May 13th, 2019 respecting the cost of burying the hydro lines in Sparta. The Motion was Defeated.

Central Elgin Planning Office

1. CEP 24-19 Port Stanley Heritage Conservation District

Background: - It has recently come to staff's attention that there may be community interest in re-examining the idea of creating an Heritage Conservation District in Port Stanley. After contacting consultants at MHBC it was determined that no further study would be required but that MHBC recommended that they be given the opportunity to review the draft plan to determine if there were any modifications that would be beneficial that may have evolved over the past few years. MHBC and Planning staff also agree that a public consultation program and new public meeting be held as there may be new residents in the area that may not be aware of what happened historically and should be informed and provided with an opportunity to express comments or concerns. There is a good chance that residents who opposed the idea previously will remain opposed.

A Motion moved by Councillor Row and seconded by Councillor Crevits that Report CEP 24-19 be received as information; And that Council direct staff to revisit the idea of enacting a Heritage Conservation District in Port Stanley using the original Area Study. The Motion was Carried.

2. CEP 25-19 Application for a Consent No. E40/19 - 3K LEASING, 43909 Talbot Line

Background: - The subject lands are located on the south side of Talbot Line (Highway 3). The lands are described as Concession 8, North Part of Lot 12, Reference Plan 11R—2741 Parts 1-5, geographic Township of Yarmouth, now Municipality of Central Elgin. The applicant is proposing to sever a parcel land with frontage of 327.25 m on Talbot Line and a lot area of 10.46 ha, containing one building (truck shop). It is proposed that the severed lands will be merged with the abutting lot to the north, municipally known as 43841 Talbot Line (Dowler Karn). It is proposed that the severed lot will be used for commercial industrial purposes. The applicant is proposing to retain a vacant lot with frontage of 53.5 m on Talbot Line and an area of 32.18 ha. It is proposed that the retained lot will continue to be used for agricultural purposes.

A Motion moved by Councillor Row and seconded by Councillor Fehr that Report CEP 25.19 be received for information; And that Council support consent application E40/19 to the Land Division Committee with the following recommended conditions:

  • the severed portion of the subject lands be merged with the abutting lot to the north, municipally known as 43841 Talbot Line;
  • that Subsection 3 or 5 of Section 50 of the Planning Act, R.S.O., 1990, as amended shall apply to any subsequent conveyance or transaction involving the subject lands;
  • the Solicitor for the applicant is to provide an undertaking, whereby he/she informs the Committee in writing, that the lands are being conveyed to an abutting property owner and thus a merger of title will take place, which merger shall include all Subject Lands interests held inclusive or mortgagees interest;
  • and the Municipality of Central Elgin be provided with a copy of the Reference Plan.
The Motion was Carried.

3. CEP 26-19 Application to Amend the Village of Belmont Zoning By-law 91-21 - Motor Vehicle Service Station, Convenience Store, and Drive-Thru Restaurant - 2676602 Ontario Inc.

A Motion moved by Councillor Fehr and seconded by Councillor Row that Report CEP 26-19 be received for information; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law in support of the proposed motor vehicle service station, convenience store and drive-thru restaurant on lands that may be legally described as Part of Lot 17, Concession 15, Parts 10 and 11, 11R-8771, Geographic Township of Yarmouth, Former Village of Belmont, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday June 24th, 2019 at 7:20 pm in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

4. CEP 28-19 Application to Amend Township of Yarmouth By-law 1998 - 43505 Dexter Line - Steve Ivan

A Motion moved by Deputy Mayor Marks and seconded by Councillor Cook that Report CEP 28-19 be received for information; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to permit a 3.66 metre (12 foot) by 12.19 metre (40 foot) mobile home for seasonal help, on lands which may be legally described as Part of Concession 1, Part of Lot 8 and Reference Plan 11R-2200, Geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday June 24th, 2019 at 7:10 pm in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

5. CEP 29-19 Affordable Housing Focus Group Draft Work Plan

Background: - At the March 25th, 2019 meeting Council received Report CEP 18-19 and provided direction to staff to prepare a draft work plan for the Affordable Housing Focus Group, to include recommendations for populating the Group with staff and community representation, an assessment of the need for outside consultants and order of magnitude costs, and an approximate timeline to complete a review of the recommendations from the Affordable & Social Housing Strategy and other associated documentation and provide recommendations to Council for implementation.

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Report CEP 29-19 Affordable Housing Focus Group Draft Work Plan be received; And further that Council direct staff to seek interest from focus groups in the following areas:

  • Local Home Builders Association
  • Community advocacy groups
  • Citizens at large
and report back to Council. The Motion was Carried.

Chief Administrative Officer

1. CAO 31-19
April 2019 Monthly Building Report

Permit value for April 2019 $13,293,881.00
Permit value for April 2018 $4,106,287.00
Increase $9,187,594.00

Permit value for year to date (2019) $19,199,076.00
Permit value for previous year (2018) $11,570,787.00
Increase $7,628,289.00

Total permits for present year (2019) to date 105
Total permits for previous year (2018) to date 96

Total New Homes for present year (2019) to date 64
Total New Homes for previous year (2018) to date 57

A Motion moved by Councillor Row and seconded by Councillor Cook that Council receive Report CAO 31-19 - April 2019 Monthly Building Report be received as information. The Motion was Carried.

2. CAO 34-19
Lions Landing Marina Park

Background: - Shawn Buchannan made a presentation to Council at the April 15th, 2019 Community Input Meeting held in Belmont. Staff noted the following concerns raised by Mr. Buchanan during his presentation:

  • The previous Council's decision to enter into a new lease with the Club.
  • The general upkeep of the property including debris, used patio stones and lack of screening for containers used for storage near the park entrance. No garbage cans were available at that time.
  • Fire pits/barrels including possible burning of pressure treated and painted wood beside a burn location.
  • Use of temporary structures, such as marquee tents adjacent to docks.
  • Dock rates are not competitive with other marina facilities.

After a long discussion that included the conditions that are to be followed in the lease and to provide the Lions Club an opportunity to defend themselves from these concerns about the Lions Landing marina facilities.

A Motion moved by Councillor Row and seconded by Councillor Crevits that Council report back to contact the Port Stanley Lions Club and invite them to a future meeting of Council to present a financial review of revenues and disbursements as it relates to the Lions Landing Marina Park; And further that Council defer a decision on Report CAO 34-19 until after the Lions Club has attended a meeting before Council. The Motion was Carried.

Director of Physical Services

1. PW 26-19 Port Stanley Water Tower, HAM Radio Equipment

A Motion moved by Councillor Crevits and seconded by Councillor Fehr that Council Report PW 26-19 Port Stanley Water Tower, HAM Radio Equipment be received as information; And that Council approve staff preparing an agreement to be executed between the Municipality of Central Elgin and the Elgin/St. Thomas Amateur Radio Group for the installation of the HAM Radio equipment on the Port Stanley water tower. The Motion was Carried.

Director of Financial Services/Treasurer

1. DFS 10-19 Request for Tenders - Supply of One New Four Wheel Drive Loader Backhoe with Extendable Dipper Stick

A Motion moved by Deputy Mayor Marks and seconded by Councillor Crevits that the Council of the Corporation of The Municipality of Central Elgin recommends the award of Tender CE-006-19 to Strongco Limited Partnership at a total tendered price of $160,100.00 exclusive of taxes to supply One New Four Wheel Drive Loader Backhoe with Extendable Dipper Stick as per Report DFS 10-19; And further that the Council of the Corporation of the Municipality of Central Elgin authorize staff to accept the trade-in offer from Strongco Limited Partnership in the amount of $27,000.00 exclusive of taxes in disposal of the 2007 Case 580 SM as set out in Tender CE-006—19. The Motion was Carried.

Director of Fire Rescue Services/Fire Chief

1. FS 07-19 Monthly Alarm Activities Report (April/19)

A motion moved by Councillor Cook and seconded by Councillor Row that Report FS 07-19 Monthly Alarm Activities Report for April, 2019 be received as information. The Motion was Carried.

Site Plan Control Committee

1. Wonderland Mini Storage Inc., 42705 Fruit Ridge Line

A motion moved by Councillor Fehr and seconded by Councillor Roberts that Site Plan Control Committee Report dated May 23th, 2019 respecting an application by Wonderland Mini Storage Inc. for approval of a plan of development to be located on lands known municipally as 42705 Fruit Ridge Line, in the Municipality of Central Elgin, be received And further that it be recommended that the said application be approved subject to the following conditions:

  • Compliance shall be made with all applicable zoning, building, fire, plumbing, sewer, drainage and health regulations;
  • Application subject to final approval by the Director of Physical Services.
The Motion was Carried.

By-laws

A Motion moved by Councillor Crevits and seconded by Councillor Roberts that By-laws 2372, and 2373 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and finally passed collectively.

A Motion moved by Councillor Cook and seconded by Councillor Roberts that By-law 2374 be read a 1st, 2nd, and 3rd time and finally passed collectively.

1. By-law 2370 - Lease Agreement, 138 William Street (Kazwear) - Motion was deferred until after closed session.

2. By-law 2372 - Confirmatory By-law

3. By-law 2373 Appointment of By-Law Enforcement Officers

4. By-law 2374 - Appointment of Director of Finance/Treasurer

Public Notice

Resolutions

New Business

Conversations began concerning the ongoing Lynhurst and Eastwood Vandalism problem and how local citizens can contact police when these types of issues occur. Citizens are also reminded that participation in local Community Policing groups may help in solving these issues. Lloyd Perrin also advised Council that Curbside Garbage Collection and Recyclables has 4 new staff in training this week and our trucks should be delivered this Thursday. The trucks will be outfitted with Two-way communications, GPS equipment, as well as CB Radios. We should be ready to go for Curbside Collection on June 3rd, 2019. This week we will begin a public information campaign to address the issues of yard waste.

Closed Session - Council went into Closed Session at 8:50 P.M.

1. CS1 Labour Relations or Employee Negotiations (s.239(2)(d)) - Summer/Seasonal Staffing

2. CS2 Security of Property (s.239(2)(a)) - 138 William Street (deferred from May 13)

3. CS3 A Position, Plan, Procedure, Criteria or Instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality or Local Board (s.239(2)(k)) - 467 Sunset Drive (Mayor Martyn to provide verbal update)

Adjournment


Last Updated: Tuesday, 28 May 2019 12:52:56 PM EST

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