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Port Stanley News RSS Feed  News Central Elgin Regular/Planning Meeting Of Council On Monday, June 24th, 2019

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by Doug Harvey
Central Elgin RegularPlanning Meeting Of Council On Monday, June 24th, 2019

The Corporation of the Municipality of Central Elgin

Regular/Planning Meeting Of Council On Monday, June 24th, 2019

Roll Call - All present.

Addendum

Moved by Councillor Roberts and seconded by Deputy Mayor Marks that Council approve the following Addendum to the Agenda for the Regular/Planning Meeting of Monday, June 24th, 2019 being CS3 - Affordable Housing Committee Conversation. Carried.

Disclosure of Pecuniary Interest and the General Nature Thereof

Councillor Roberts indicated that she had interest with Site Plan Control and By-law 2382 as she was a director on the board of the Westminster Mutual Insurance Company.

Adoption of Minutes

Minutes of the Regular/Planning Meeting of Council dated Monday, May 27, 2019 were adopted.

Employee Recognition

1. Leon Bach, Chief Building Official/By-law Enforcement Officer was in attendance to receive recognition on his upcoming retirement from the Municipality of Central Elgin.

Delegations

1. Central Community Health Centre
Judith Wiley, Central Community Health Centre, was in attendance to update Council on their activities.

There Mission is healthy clients and healthy communities, one person at a time. To empower clients and communities to achieve optimal health and wellbeing.

Central Community Health Centre (CCHC) is a charitable organization whose purpose is the delivery of comprehensive primary care services to individuals and families in St. Thomas, Central Elgin and Southwold Township. CCHC's services complement existing healthcare in these communities, and include health promotion, illness and injury prevention, and the diagnosis and treatment of illness and injuries.

Standardized Adjusted Morbidity Index (SAMI) Methodology to measure morbidity of individuals and populations across multiple care settings to allow comparisons on the basis of how much primary care they need relative to the “average” CCHC’s SAMI score is 1.94 whereas the Ontario average SAMI score is 1.46.

Who runs the Central Community Health Centre?

The Board of Directors consists of 7-9 community members identified by a volunteer nominating committee.

Current Board of Directors

  • Craig Sigurdson, Chair
  • Chris Herridge, Vice Chair
  • Paul Jenkins, Treasurer
  • Malcolm Wood, Past Chair
  • Heather Jackson
  • Sharon Larmour
  • Cecilia Preyra

Are Community Health Centres new?

No. In Ontario, CHCs have been in existence for more than 35 years. There are currently over 75 CHCs in Ontario. The Central Community Health Centre in St. Thomas is one of 22 Community Health Centres announced in 2005.

No. The Centre does not provide emergency or walk-in care. Primary care and support services are provided at the Centre to clients registered with the Central Community Health Centre. Clients need to make an appointment for all services.

Which health professionals will provide services and what services are offered?

Health Professionals

  • Physicians
  • Nurse Practitioners
  • Registered Practical Nurses
  • Psychiatrist
  • Social Workers
  • Dietician
  • Chiropodist
  • Physiotherapist
  • Physiotherapist Assistant
  • Chiropractor
  • Systems Navigator

Services Offered

  • Primary Health Care
  • Counselling
  • Dietary Consultations
  • Chiropody
  • Psychiatry
  • Chiropractic
  • Physiotherapy
  • Community Programs
  • Outreach Services
  • Systems Navigation

Outreach Services

Community Leadership

  • Needle Exchange Programs
  • Health Links
  • Elgin Situation Table
  • Elgin Community Drug & Alcohol Strategy
  • St. Thomas Elgin Rainbow Alliance
  • Elgin Health Services Council

Community Partnerships

  • Southwestern Public Health
  • St. Josephs Health Sciences
  • Arthritis Society
  • Alzheimer’s Society of Elgin — St. Thomas
  • Canadian Mental Health Association Elgin YWCA
  • Northside Neighbourhood Hub

Committee Involvement

  • Local Immigration Partnerships
  • Children’s Action Network
  • Poverty Coalition
  • Housing & Homelessness Action Group
  • Taking Action on Women’s Homelessness
  • Residential Care
  • Human Services & Justice Coordinating Committee

Volunteers

“The heart of a volunteer is never measured in size, but by the depth of commitment to make a difference in the lives of others” — DeAnn Hollis

2. Proposed Severance
Brian Vandenbroek, 46595 Helkaa Line, will be in attendance to discuss a proposed severance.

Brian Vandenbroek wrote a letter asking council about a severance of an adjoining property which is currently an easement. On Reference Plan 11R - 7816 which designates Part 1 as the property he owns and Part 2 as the property which is the easement he wishes to purchase. His reasons for purchasing the Part 2 easement is to later possibly apply for a permit to put an addition on a shed outbuilding and to own his laneway that runs through the Part 2 property.

Council supported this proposed severance, but Mr. Leitch said that a report had to be prepared to follow the standard processes in dealing with a severance. Mayor Martyn indicated that the next step was to see Susan Galaway in County Land Division.

3. Lions Landing Marina Park
At the request of Council, several members of the Port Stanley Lions Club were in attendance along with local Lion President Rick Nemett to discuss some concerns regarding Lions Landing Marina Park.

Lion Rick Nemett indicated that he was there to address the accusations and allegations put forward by Fiona Nisbet and Shawn Buchanan at the last Council meeting. Some are quite valid while others are misinformed or just down right false.

Where is Lions Landing?

Mr. Nemett began with lot conditions concerning downed trees and scattered brush in the spring are issues involving private property owned by the Railroad. The stored boat trailers are on Railroad property. If there is any dispute over property lines, we would ask that the Municipality provide us with an up-to-date survey to distinguish where our responsibilities begin and end. The fence on the property that was damaged in the 2018 flood was owned by the Municipality and is the responsibility of the Municipality. The adjoining property owner has put up roped fencing on the north side to mark the boundary by their own accord.

Central Elgin is not in the Marina Business!

Just to be clear the Municipality is not anyway involved in the operation of the Lions Landing Marina, it simply leases the property to the Lions.

Who pays for Ministry of Natural Resources Water Lot Fees, Sewage and water costs, year-round electricity costs, BIA levy, commercial property taxes, liability insurance, grass cutting and road maintenance. The answer would be Lions Landing, all of it except of the BIA Levy which hasn't been brought to us.

It is also important to note that all money that goes toward maintenance and operational expenses goes directly back into the community, being local contractors or businesses such as Port Stanley Home Hardware, Stumps or Us, Hawks Cliff Landscaping, Steelway, Yarmouth Group, Laemers Excavating, Just Pipes, CBM Concrete, and the Port Stanley Firefighters who are our prime labour force. They volunteer to install and take out our docks and in return we donate $4,000 a year to them, which in turn they donate back to the community.

The Key Differences between the Lions Marina and other Marinas!

The Lions are responsible for the upkeep of the bathrooms, the landscaping, maintenance of not just the income generating portion but the entire park which is the majority of the property. The Lions are responsible for all taxes under the lease, HST as well as property taxes. Paying the HST on the lease was one of the reasons that the lease was negotiated early so that the HST on the lease could be paid by the Lions. If the Municipality feels that the Marina should be paying commercial rates, then we would only ask that also consider adjusting the property tax rate on the public park portion as well. HST

Rental Rates

The dockage is in short supply in Lake Erie and demand exceeds supply, so how do our rates affect other operators ability to fill their docks year after year. We currently have a waiting list of 5 people, all of whom have been recently added to our list this spring. Our rates are based on competitive rates from all nearby marinas on Lake Erie, not just the ones in Port Stanley. Based on the rates compiled by the Municipality, the average dock rate is $1,750. The statement that we are $1,000 below is simply not true. Currently Bridgeview Marina is at $1,300 per year, exactly the same as us. We are also comparing apples to oranges. At any other Marina if I was to wander through at 10:00 at night, I would probably having a chat with the policeman within half an hour. With ours there is no security, it's a public park that has no controlled entry. We also can not accommodate larger boats, our maximum is twenty-six feet in length with a eight foot beam, and on a good year a three foot draft, with this year being an exception. Of course a Marina that can take a thirty-five foot boat will charge more for docks then we do. We also offer no Marina services, there's no gas, no launch ramp, no repairs, no storage, no store, no clubhouse or lounge. Our only advantage is being located close to a public park, which is a double edged sword. We are willing to adjust our rates to remain competitive, but our request would be that an independent party would decide what the minimum competitive rate would be taking into consideration the various amenities that each Marina has to offer.

Does Lions Landing unfairly benefit members of Lions or their friends?

Incidentally Mr. Buchanan was also on the waiting list for a dock this year, and considers himself a friend to a Lions Club member. He turned down the dock when it became available, his reason was that he doesn't own a boat. Currently there is four Lions Club members of the sixty docks available with dock space at Lions Landing. However, what's important to note is that those four members were tenants long before they became Lions club members. Our dockage is open to anyone, with everyone applying via the posted email address. This year we welcomed twelve new boaters, none of whom are known to be friends of Lions. The notion that our facility is somehow only available exclusively to friends and families of Lions is completely false.

Maintenance, Improvements and Operational Concerns

In the last four seasons we have installed concrete sidewalks from the roadway to the Pavilion to allow accessibility by wheel chairs. We have also added wheel chair accessible washrooms along the sidewalk. During that same period we also purchased eight wheel chair accessible picnic tables for the Pavilion. We have looked into other options of improved washroom facilities as suggested, however these options run into the hundreds of thousands of dollars due to distances to services. We could not commit to such a investment without a long term commitment from the Municipality.

Housekeeping Concerns

The unused paving stones have been sold and will be removed as soon as the grounds dry up enough to get a vehicle in to load them up. Trees that have fallen over the winter on the leased area have been taken care of. There is still lots left on Railway land that has to be dealt with. Tree Stumps left over from fallen trees have been ground down below the surface. Visible debris in the area has been cleaned up by volunteers. Potholes have been repaired with the exception along the railway tracks. Overnight Camping in the area is specifically prohibited in the rental agreement. Overnight on a privately owned craft is not prohibited at any other Marina, so I don't see why it would not be allowed at ours. We do provide a garbage container at the Picnic Pavilion now, however the boaters are still expected to home their garbage at the end of their stay. Safety equipment will be left up year round going forward.

The Sun Shade Conundrum

A lot's been said about the tents and the gazebos, you don't like them, we don't like them, but the lease does not specifically prohibit them. They are in use at other Marinas as well, and others Marinas have lounges or clubhouses for their members to use as shelter when the heat or sun is unbearable. If this should be a major concern to Council or the Municipality that Council draft a By-law that prohibits such structures along all waterways not just Lions Landing.

Where Do The Profits Go?

We are willing to provide our financials to the Municipality, but do to privacy issues for our clients we can not release that information for the public record at a Council meeting. If the Municipality wants to see our records, the money, the books, that's fine, we just ask the Municipality to not make this information public available to anyone. Lions International By-laws requires strict segregation of funds. Any administrative that directly benefits Lions or family of Lions must be funded through dues or other non public sources of income. Money raised in the general public must only be used for the benefit of the general public. Even though the By-laws technically allow us to use rental income for administrative purposes, historically we have chosen to avoid this as much as possible so that we can maximize the amount of proceeds that go back into the community. For the 2017- 2018 fiscal year proceeds of over $23,000 went back into the community. A small portion of all Lions funds that we raise go to national and international charities such as Lions Club International foundation, Diabetes Canada, and to regional causes such as the London Regional Cancer Centre, Eyes Right a Lions Club Foundation that provides state of the art equipment to hospitals for sight saving procedures, however the vast amounts of funds raised stay in Central Elgin to support local projects. Projects such as Violence Against Women, St. Thomas General Hospital Foundation, Port Stanley Sailing Squadron, Port Stanley Gardeners, Port Stanley Community Policing, Port Stanley Fire Department providing funding for special rescue operations equipment such as the shallow water rescue vehicle and the ATV rescue vehicle, the annual Dickens Day Parade, the annual Christmas display at Lions Landing, the Port Stanley Sailors Hockey, Port Stanley Sailors Minor Hockey, Port Stanley Legion, Port Stanley Christmas Care, Port Stanley Foodbank, Farmtown Canada, the St. Thomas Rotary Music Festival, the Alzheimer Society, St. Thomas Christmas Shop, and the assistance of local families in need.

The Port Stanley Lions Club is more than willing to work with the Municipality, and with this Council to ensure that the Lions Landing property provides an annual benefit to the residents and visitors of Port Stanley. We are willing to make substantial investments to the improvement of the property, but we need to know that our position is secure, not subject to cancelation from the complaints of a few individuals. To sell the property to private interests according to Mr. Buchanan luminous submissions to Council, it appears as his ultimate agenda which may net the Municipality a few extra dollars in the short term, but any additional profits will go into the pockets of a few individuals rather than benefitting the community. And further the Municipality would loose control over valuable green space in the Village of Port Stanley.

Deputy Mayor Marks indicated that he was 110% satisfied with the Lions Landing Marina Park operation.

Councillor Fehr indicated that he wouldn't want to make any decision on the lease. He also wanted to spend more time reviewing the lease checking the MCAP tax assessment and possibly changing the tax structure to Commercial rates.

Moved by Deputy Mayor Marks and seconded by Councillor Cook that the presentation given by the Port Stanley Lions Club respecting issues with Lions Landing Park be received as information and filed; And that the presentations from Shawn Buchanan dated April 1st and June 10th on this topic be received as information and filed; And further that the presentation from Fiona Nisbet on this topic dated June 10th be received as information and filed. The Motion was Carried by recorded vote.

Correspondence (Action)

1. Terrace Lodge Fundraising Committee
Correspondence received from Warden McPhail respecting the Terrace Lodge Fundraising Committee .

Moved by Councillor Roberts and seconded by Councillor Crevits that the Municipality of Central Elgin accept the appointment of Councillor Roberts to represent Central Elgin on the Terrace Lodge Redevelopment Fundraising Committee as per a County Report dated June 8th, 2019. The Motion was Carried.

2. Correspondence received from Ken and Melissa Trevenna, 151 Brayside Street, respecting the purchase of a portion of Fernie Street which abuts their property. Moved by Councillor Crevits and seconded by Deputy Mayor Marks that correspondence received from Ken and Melissa Trevenna, 151 Brayside Street dated June 14, 2019 regarding the disposition of Fernie Street be referred to Municipal staff for a report that will come back to a future meeting of Council. The Motion was Carried.

Correspondence (for Council's Information)

Moved by Deputy Mayor Marks and seconded by Councillor Fehr that Correspondence for Council's Information Items #1 to #3 be received as information and filed. The Motion was Carried. 1. County of Elgin Highlights
Copy of Highlights from County Council meeting dated June 11, 2019.

2. Township of Southwold
Copy of Zoning By-law Amendment respecting the Township of Southwold

3. County of Elgin Land Division Committee
Notice of Decision from Elgin County Land Division Committee respecting 3K Leasing.

Reports

Central Elgin Planning Office

1. CEP 30-19 Cannabis Production in Central Elgin

Moved by Councillor Roberts and seconded by Councillor Fehr that Report CEP 30-19 Cannabis Production in Central Elgin be received as information. And that Council direct staff to circulate Report CEP 30-19 to the municipal solicitor for review and comment. The Motion was Carried.

2. CEP 33-19 Application to Amend Village of Port Stanley By-law 1507 - 383 George Street - Elaine and Don Holt

Moved by Deputy Mayor Marks and seconded by Councillor Crevits that Report CEP 33-19 be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By—law in support of the proposed residential use on lands located at 383 George Street, which may be legally described as Plan M18, Lot 2, geographic Village of Port Stanley, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday July 22nd, 2019 at 12:50 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

3. CEP 34-19 Application to Amend Village of Port Stanley By-law 1507 - Dominic Mescia, 386 Edith Cavell Blvd. Moved by Councillor Fehr and seconded by Councillor Row that Report CEP 34-19 be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law in support of the proposed residential use on lands located at 386 Edith Cavell Boulevard, which may be legally described as Part of Lot 25, North of Lake Erie, Registered Plan No. 117, geographic Village of Port Stanley, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday July 22nd, 2019 at 12:40 p.m.in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

4. CEP 35-19 Application to Remove Holding Symbol - Spriet Associates London Limited - Helen Court Subdivision, Village of Belmont

Moved by Councillor Row and seconded by Councillor Roberts that Report CEP 35-19 be received; And that the application by Spriet Associates London Limited for an amendment to the Village of Belmont Zoning By-law No. 91-21, as amended, to remove the holding symbols from Helen Court Subdivision (Draft Plan of Subdivision 34T-CE1802), legally known as Registered Plan No. 292(0), Lot 9, Part of Lots 7, 8, 10, 11, 12, 13, 14, 17, and 21, Village or Belmont, now Municipality of Central Elgin, be approved; And further that Notice of Councils intention to pass an amending by-law to remove a holding symbol from a zoning by-law be given pursuant to Ontario Regulation 545/06 as amended. The Motion was Carried.

5. CEP 36-19 Port Stanley Heritage Conservation District

Moved by Deputy Mayor Marks and seconded by Councillor Row that Report CEP 36-19 Port Stanley Heritage Conservation District be received as information. The Motion was Carried.

Chief Administrative Officer

1. CAO 35-19 Annual Review of the Health & Safety Policies & Policy Statement

Moved by Deputy Mayor Marks and seconded by Councillor Row that Report CAO 35-19 Annual Review of the Health & Safety Policies & Policy Statement be received as information; And that Council of the Municipality of Central Elgin review the written occupational health and safety policy statement, and post a signed copy in the workplace, as stated in the Occupational Health and Safety Act; And that Council of the Municipality of Central Elgin be informed that the Administrative and Outside Workers health and safety committees performed their annual review of the health and safety policies. The Motion was Carried.

2. CAO 36-19 May 2019 Monthly Building Report

Permit value for May 2019 $9,595,337.00
Permit value for May 2018 $6,932,016.48
Increase $2,663,320.52

Permit value for year to date (2019) $28,794,413.00
Permit value for previous year (2018) $18,502,803.48
Increase $10,291,609.52

Total permits for present year (2019) to date 164
Total permits for previous year (2018) to date 148

Total New Homes for present year (2019) to date 111
Total New Homes for previous year (2018) to date 105

Moved by Councillor Row and seconded by Councillor Roberts that Council receive Report CAO 36-19 May 2019 Monthly Building Report as information. The Motion was Carried.

Director of Physical Services

1. PW 27-19 Asset Management Policy

Background - In January 1, 2018, Ontario Regulation 588/17, ”Asset Management Planning for Municipal Infrastructure” came into force. This legislation set out requirements for municipalities to undertake asset management. It should be noted that monies obtained from property taxes and user fees such as utility rates, rental fees etc. are utilized by municipalities to fund operational costs for programs, service delivery, asset maintenance and replacement. In the municipality of Central Elgin the current value of municipally owned assets is approximately $212 million. It should be noted that this value is the current value of the assets recognizing the historical cost to construct. The assets are then depreciated over time. The replacement cost of those assets are approximately S280 million. it should also be noted that with the exception of land each and every one of these assets have a useful life and will not last into perpetuity. Eventually every asset will need to be replaced at a cost to residents.

Moved by Deputy Mayor Marks and seconded by Councillor Row that Report PW 27-19 Asset Management Policy be received as information. The Motion was Carried.

Director of Financial Services/Treasurer

1. DFS-13-19 Request for Tender - Tandem Axle Truck

A motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that the Council of the Corporation of the Municipality of Central Elgin award the Tender CE 007-19 to Carrier Centers at a total tendered price of $295,940.00 exclusive of taxes; And further that the Council of the Corporation of The Municipality of Central Elgin authorizes staff to issue a purchase order for the Tandem Axle Truck as per the tender package. The Motion was Carried.

Director of Fire Rescue Services/Fire Chief

1. FS 08-19 Monthly Alarm Activities Report

A motion moved by Deputy Mayor Marks and seconded by Councillor Row that Report FS 08-19 Monthly Alarm Activities Report for May, 2019 be received as information. The Motion was Carried.

Site Plan Control Committee

1. Westminster Mutual Insurance Company, 14122 Belmont Road

A motion moved by Councillor Row and seconded by Deputy Mayor Marks that the Site Plan Control Committee Report dated June 19th, 2019 respecting an application by Westminster Mutual Insurance Company for approval of a plan of development to be located on lands known municipally as 14122 Belmont Road, in the Municipality of Central Elgin be received; And further that it be recommended that the said application be approved subject to the following conditions:

  • A. Compliance shall be made with all applicable zoning, building, fire, plumbing, sewer, drainage and health regulations;
  • B. Application subject to final approval by the Director of Physical Services.

The Motion was Carried.

By-laws

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that By-laws #2379, #2380, #2381, #2383 and #2384 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and finally passed collectively.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that By-law 2382 be read a 1st, and 2nd time. Carried. Moved by Deputy Mayor Marks and seconded by Councillor Fehr that By-law 2382 be read a 3rd time and finally passed. Carried.

1. By-law 2379 - Confirmatory By-law

2. By-law 2380 - Subdivision Agreement - Red Lion Properties Limited

3. By-law 2381 - Development Agreement - Vanderwyst, 42505 Southdale Line

4. By-law 2382 - Site Plan Agreement, Westminster Mutual Insurance

5. By-law 2383 - Appoint an Acting Chief Building Official

6. By-law 2384 - Repeal By-law 2364 - Appointment of Acting Director of Financial Services/Treasurer

Public Notice

1. Notice of Proposed Closing of Road Allowance - Lot 16 & 17, Range 1 SER

Take notice that the Council of The Corporation of the Municipality of Central Elgin intends to pass a by-law to close and authorize the conveyance of the Road Allowance between Lots 16 and 17, Range 1 SER, Geographic Township of Yarmouth, more particularly described as Part 1, Reference Plan 11R-10389 and Part 4, Reference Plan 11R-9832; And further take notice that Township of Yarmouth By-law 111 to convey and sell the said road allowance and Township of Yarmouth By-law 161 to confirm were previously passed but not registered; And further take notice that Council has scheduled a meeting for 1:00 pm on Monday, July 22nd, 2019 to be held in the Council Chambers of the Elgin County Administration Building, 450 Sunset Drive, Central Elgin to hear any person, or by his/her counsel, solicitor or agent, who wishes to make representation respecting the proposed by-law. The Council shall only hold such hearing for applications received by the Chief Administrative Officer/Clerk on or before Wednesday, July 17th, 2019.

Resolutions

New Business

Deputy Mayor Marks indicated that an announcement about receiving our new Fire truck was not made at the last Council meeting on June 10th, 2019. We got an incredible deal on it and we should have the Fire Chief Chris McDonough tell us how much money we saved. Fire Chief Chris McDonough replied that the truck is a 2014 that was delivered on a float for $800,000. The original price was $725,000 USD and we got for $605,000 USD. For comparison a neighbouring Municipality was offered a 2019 for $1,800,000 and purchased as a demo for $1,600,000.

Closed Session - Council went into Closed Session at 9:22 P.M

1. CS1 Labour Relations or Employee Negotiations (s.239(2)(d)) - Chief Building Official/By-law Enforcement Officer

2. CS2 A Position, Plan, Procedure, Criteria or Instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality or Local Board (s.239(2)(k) - 467 Sunset Drive

3. CS3 - Affordable Housing Committee Conversation.

Adjournment


Last Updated: Tuesday, 25 June 2019 17:16:08 PM EST

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