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Port Stanley News RSS Feed  News Regular Meeting Of Council On Monday, May 13th, 2019

News

by Doug Harvey

The Corporation of the Municipality of Central Elgin

Regular Meeting Of Council On Monday, May 13th, 2019

Roll Call - All present.

No Disclosure was Disclosure.

Adoption of Minutes

Minutes of the Regular Meeting dated Tuesday, April 23rd, 2019 were adopted.

Presentation

1. Andrea Loughlean of Elgin County Medic was in attendance for a presentation of a plaque to Rob DeSutter of the Malahide Fire Rescue for the revival of Dave Olver, a member of Central Elgin Fire Rescue, who experienced a medical emergency in December 2018 at the Aylmer Arena while playing hockey.

Delegations

1. Warden Duncan McPhail was in attendance to update Central Elgin Council on County initiatives.

The discussion included three key aspects that began with an overview of Elgin County services, the second dealt with priorities and the third was that Elgin County was open for input from the Partner Municipalities to insure that adequate focus was in place to better address the concerns, issues and needs of the entire County.

Some of the highlights include; Elgin County provides health services which include an Land Ambulance Service to Elgin County and the city of St. Thomas at a cost of $9,500,000 of which the Province currently picks up 50 percent. The County has 700 kilometers of roads, does issue permits, and currently has 10 construction projects on the go valued at over $10,000,000. Services include tenant services provided in the County Administrative building, libraries, three long-term care facilities, and a treatment plant at Elgin Manor.

Corporate services include finance, IT services that are currently provided to Central Elgin and are in the process of expanding these services to other Partner Municipalities as well. The County supports a staff of 450 people of which the majority work at the Counties long-term care facilities which contain a total of 247 beds. The County also maintains and staffs the Libraries, Elgin County Museum and Archives, and for Planning and Development the County is the areas Planning Authority for Official Plans for sub-divisions. The County Wide Land Division handles severances.

Economic Development is provided by a great team that works hard to attract business, Tourism, and Marketing opportunities to Elgin County. Legislative and Legal Services are provided to all Partner Municipalities, and a Provincial Offensives Court. A Tree Commissioner is provided and shared with the Kettle Creek Conservation Authority. Emergency Services is provided through Community Emergency Management. Fire training is a new initiative that has been identified as a need by Partner Municipalities and the County is responding with an active recruitment program to fill that position.

The County is aware of the Internet Broadband deficiency in the area and is determined to support SWIFT as much as possible to bring affordable and reliable High-Speed Internet service to the entire County.

The County is also aware of the shift to less funding from the Province and is looking into finding more efficiencies in manner that the County and its Partner Municipalities operate.

2. Heritage Conservation District David McCarthy, 178 Sydenham Street, was in attendance to discuss a Heritage Conservation District in Port Stanley.

Heritage Conservation District

Good evening my name is David McCarthy. I have a home on Sydenham Street in Port Stanley and I am vice-chairman of Heritage Port Stanley. I come to you this evening to talk about a Heritage Conservation District for portions of Port Stanley. This project has a multi-year history. Professional studies have been conducted with due regard to the laws and procedures regarding such a district. The Municipality of Central Elgin spent over $30,000 on this study. A public meeting was held. Unfortunately the meeting got out of control and was hijacked by a couple of loud determined 'anti' people. With elections not far down the road, the procedure was put on the back burner. Or maybe even off the stove.

Now I think it's time to relook at this issue. Now, with different people in charge, it's time to move forward. A few points:

  • 1. The Prespa property is going ahead one way or another, but that shouldn't deter us.
  • 2. The legally required(and paid for) studies have been made.
  • 3. The legally required public meeting has occurred.
  • 4. There are new people in charge with new views and energy.
  • 5. This is the time to do what is right for the community.
  • 6. If there are some 'tweaks' that need to be made to the plan, I'm confident the experienced, capable, and professional staff of the municipality can do this.
  • 7. I believe this project is ripe and ready for council to take positive action to move this project towards a vote.

Thank you for your time and while I'm not a technical expert on all things historical, I'm happy to try and answer any questions you have.

3. Heritage Conservation District Dan Ross, President, Port Stanley Village Association was in attendance to discuss a Heritage Conservation District in Port Stanley.

Mr. Ross offered support for Mr. McCarthy's request for a Heritage Conservation District in Port Stanley and spoke about how this could be done. He encouraged Council to take control of our own destiny. It's the perfect time to do it when we have the Secondary Plan ongoing, and we have the Official Plan review ongoing. It's the best time for Council to consider a Heritage Conservation District that will determine what would be in the best interest of Port Stanley for today and into the future. He also suggested that Council pass an interim control by-law under section 38 of the Planning Act that would control these properties during the deliberation period. Section 38 provides a means to prohibit any land use activity while a study or review of land use policies in any specific area is underway. He proposed that a new revised approach could satisfy the concerns of many and still provide the community with a Heritage Conservation District that Port Stanley would be very proud of. He also advised that Council should look at this with some urgency to protect what we have today, allow the Secondary Plan, the Official Plan and any other plan or review to place, and allow any public input to be properly obtained.

A discussion followed pointing out the progress made concerning signage in the Official Plan in what could be described as a Heritage area. A motion was put forward by Deputy Mayor Marks and seconded by Councillor Fehr; Where as Council has heard the delegation of both David McCarthy and Dan Ross, Port Stanley Village Association respecting a Heritage Conservation District in Port Stanley; Now therefore be it resolved that Council direct staff to prepare a report on this matter to be brought forward at a future meeting of Council. The Motion was Carried.

Correspondence (Action)

1. Correspondence received from Another Chance Wildlife Rehabilitation seeking financial support for the euthanasia of distempered animals picked up in the Municipality of Central Elgin.

Another Chance Wildlife Rehabilitation is a registered, charitable organization, whose mandate is to rescue, rehabilitate and release orphaned, injured and ill native wildlife in Elgin County. They have been in operation for 21 years.

They are regulated by the Ministry of Natural Resources and Forestry but receive no financial support, and are entirely dependent upon donations which pay for food, supplies, medication and Veterinarian bills in their day to day operation. They are also all volunteers.

Last year they cared for close to 500 animals.

  • London 36.7%,
  • St. Thomas 33.6%,
  • Central Elgin 17.5%
  • Other counties 12%.

Part of their mandate is to attend to sick animals. If distemper is suspected, they trap them, and transport them to Beaver Creek Animal Hospital for assessment. If distemper is confirmed then euthanasia is performed at their expense as they are not Veterinarians and cannot euthanize. Beavercreek's charge is between $30 - $50 for each animal depending on its size.

They have extensive training and experience with animals infected with Canine Distemper. This year has seen a significant increase with 12 raccoons and 1 skunk euthanized to date, 2 from St. Thomas, 5 from Elgin County and 5 from Port Stanley. Distemper is a serious, deadly and extremely contagious viral disease, which affects raccoons, skunks, foxes and coyotes, along with unvaccinated pets. It attacks the respiratory, gastrointestinal and nervous systems and is transmitted through direct contact with an infected animal's saliva, blood or urine. It can also be spread through the air if an infected animal sneezes or coughs near another animal. Distemper is not a risk to human health, however public safety is a major concern. For example, a distempered raccoon can show no fear and appear "friendly", approaching people or pets. This abnormal behaviour can quickly turn to aggression, inflicting serious injury to an adult, a child or a pet. For the public's safety and preventing the disease from spreading to other susceptible wildlife, they choose to pick up these animals.

Unfortunately this is a significant drain on their resources and this expense diverts precious dollars that could be used toward their primary mandate of rescuing, rehabilitating and releasing. Also these calls interrupt volunteers, who are caring for dozens and dozens of spring orphan babies.

In London and St. Thomas, both cities absorb the cost of euthanasia if a distempered animal is picked up by their Animal Control Services. In Central Elgin, this has been done at their expense.

By removing distempered animals from the community this valuable service adds to the safety and security of Central Elgin and in order for this service to continue they are asking the Municipality of Central Elgin to consider a similar financial arrangement as the Animal Control Services have in London and St. Thomas.

A discussion followed pointing out the advantages, disadvantages, public safety concerns and merits of funding this euthanasia service for a distempered animal followed. A motion was put forward by Councillor Fehr and seconded by Councillor Roberts that Council support the request from Another Chance Wildlife Rehabilitation St. Thomas seeking financial support for the cost of a euthanasia service of distempered animals picked up in the Municipality of Central Elgin; And further that Another Chance Wildlife Rehabilitation provide an invoice from an veterinarian clinic for the euthanasia services which would then be paid by the Municipality of Central Elgin. The Motion was Carried.

2. Notice of the ERTH AGM being held on Thursday, May 30, 2019 at the Elmhurst Inn, Ingersoll.

A motion was put forward by Councillor Fehr and seconded by Councillor Crevits that the Council of the Corporation of the Municipality of Central Elgin approve the following member of Council to be the designated representative at the ERTH Annual General Meeting dated May 30th, 2019 for the purpose of casting votes - Mayor Sally Martyn and the designated alternate Councillor Bill Fehr. The Motion was Carried.

3. Email received from Esther Wendel-Caraher, Principle, Kettle Creek Public School, requesting use of Port Stanley Arena facility at a reduced cost for two (2) school functions as school is currently undergoing renovations which involve their gymnasium.

A discussion followed concerning the difficulties encountered with the school board on reciprocal agreements of any kind and rental fees payable. A motion was put forward by Councillor Roberts and seconded by Councillor Fehr that Council deny the request received from the Kettle Creek Public School respecting use of Port Stanley Arena facility at a reduced cost for two school functions as per the email received from Esther Wendel-Caraher, Principle, Kettle Creek Public School. The Motion was Carried.

4. Special Occasion Permit Correspondence received from Elizabeth Nagy, Platform Event Co., seeking Council support for a public event called Farm Fit at Orchard Hill Farm, Fruit Ridge Line, to be an event of municipal significance.

On July 27, 2019, myself and my business partners hope to host a public event called Farm Fit at Orchard Hill Farm on Fruit Ridge Line in Elgin County. I am writing to ask that you provide me with a formal letter stating that my upcoming event is municipally significant so that I may obtain a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario.

Farm Fit is a celebration of the agricultural heritage of Southwestern Ontario in which teams compete in 8 unique farm-inspired fitness challenges. Farm Fit 2019 will draw between 250 and 300 attendees, a majority of whom will be farmers and fitness enthusiasts from the Elgin/St. Thomas area.

This event will be held on private property but will be open to the public to participate and attend. We will have a bar open for the duration of the event, requiring a Special Occasion Permit, however, we are unable to obtain one as we are not a non-profit or charity organization. As such, we require a letter from City Council stating that this event is municipally significant which can be submitted to AGCO along with our SOP application. We hope that you will support our project by fulfilling this request.

A motion was put forward by Councillor Crevits and seconded by Deputy Mayor Marks that the Council of the Corporation of the Municipality of Central Elgin declare the event Farm Fit scheduled for Saturday July 27, 2019 at Orchard Hill Farm, 45415 Fruit Ridge Line as municipally significant for the purpose of obtaining a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario. The Motion was Carried.

5. 2019 Vendor Permit Application - Juan Castro

A motion was put forward by Councillor Crevits and seconded by Councillor Fehr that the Council of the Municipality of Central Elgin approve the Port Stanley Outdoor Seasonal Vendor Application and Business Licence Application received from Juan Castro, Port Stanley SeaDoo Rentals and Port Stanley sunnies subject to the following conditions:

  • That the applicant comply with the Outdoor Seasonal Vendor Policy as adopted by Council;
  • The applicant provide Liability Insurance in the amount of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as co-insured and held harmless;
  • And that the applicant provide payment of applicable fees;
  • And further that Council authorize staff to approve the location for said permit for 2019.

The Motion was Carried.

Correspondence (for Council's Information)

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Correspondence for Council's Information Items #1 - #15 except for item #5 be received as information and filed. The Motion was Carried.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Roberts that Correspondence received from the Township of Dutton-Dunwich respecting "Harmful Impact of Indigenous-themed sports logos" be endorsed. The Motion was Carried.

1. Correspondence received from Kettle Creek Conservation Authority advising of Ministry of Natural Resources and Forestry reduction in transfer payment.

2. Correspondence received from the Ontario Human Rights Commission respecting" Harmful Impact of Indigenous-themed sports logos in City Facilities".

3. Correspondence received from the City of Brantford seeking support for their resolution respecting "single-use plastic straws".

4. Notice of Proposed Zoning By-law Amendment for Township of Malahide - Catt Line

5. Copy of resolution received from the Township of Dutton-Dunwich respecting "Harmful Impact of Indigenous-themed sports logos".The Motion was Carried.

6. Notice of Rehabilitation work planned for King George VI Lift Bridge

7. Notices from Township of Southwold regarding house keeping items to Township of Southwold Comprehensive Zoning By-law 2011-14.

8. Port Stanley Community Policing - Copy of minutes from meeting dated March 12, 2019.

9. Ministry of Municipal Affairs & Housing - Correspondence received from Ministry of Municipal Affairs & Housing respecting "More Homes, More Choice: Ontario's Housing Supply Action Plan".

10. Overview of Health System Transformation - Correspondence received from Office of the Regional Chair, Region of Peel, respecting "Overview of Health System Transformation".

11. Bill 108 Proposed Changes to the Development Charges Act - Correspondence received from Watson & Associates respecting proposed "Changes to the Development Charges Act, Bill 108"

12. Copy of correspondence sent from the Town of Minto to the Honourable Victor Fedeli, Minister of Finance respecting Ontario Municipal Partnership Fund (OMPF).

13. Media Release from Catfish Creek Conservation Authority respecting 50% Cut in Provincial Funding

14. Copy of minutes for CCCA meeting dated March 21 and April 21, 2019.

15. Ontario Good Roads Association - Correspondence received from OGRA respecting a "Combined Conference" between OGRA and ROMA.

Reports

Committees

1. Special Events Permit Application - 2019 Walk for Lou Gehrig's Disease

A Motion moved by Deputy Mayor Marks and seconded by Councillor Roberts Council approve the Special Event Permit for 2019 Walk for Lou Gehrig's Disease to be held on Saturday, June 15th, 2019 from approximately 10:00 a.m. to 1:00 p.m., subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • The execution of the Special Events Property Rental Agreement as approved by Council;
  • Liability Insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as co-insured and held harmless; and
  • The final schedule and location of the event being approved by the Director of Physical Services or his Designate
The Motion was Carried.

2. Special Events Permit Application - 2019 Belmont Canada Day Celebrations

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Council approve the Special Event Permit for 2019 Belmont Canada Day Celebrations to be held on Saturday, July 1st, 2019 from approximately 9:00 a.m. to 10:30 p.m., subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • Liability Insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the County of Elgin and the Corporation of the Municipality of Central Elgin as co-insured and held harmless;
  • The fireworks being detonated by a licensed pyro technician and the layout of the fireworks display being approved by Fire Chief Chris McDonough; and
  • Approval being obtained from the County of Elgin regarding the temporary closure of Belmont Road (from Caesar Road to Belmont Arena) for the bicycle parade scheduled for 11:30 a.m. to 12 noon.
  • The final schedule and location of the event being approved by the Director of Physical Services or his Designate.
The Motion was Carried.

3. Special Events Permit Application - 2019 Port Stanley Beach Run The Motion was Carried.

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Council approve the Special Event Permit for 2019 Port Stanley Beach Run to be held on Friday, August 9th, 2019 from approximately 6:00 p.m. to 9:00 p.m., subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • Liability Insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as co-insured and held harmless; and
  • The final schedule and location of the event being approved by the Director of Physical Services or his Designate.
The Motion was Carried.

4. 2019 CALIPSO

A Motion moved by Councillor Fehr and seconded by Councillor Crevits that Council approve the Special Event Permit for 2019 CALIPSO to be held on Friday, August 2nd to Monday, August 4th, 2019 subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • The execution of the Special Events Property Rental Agreement as approved by Council;
  • Liability Insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as co-insured and held harmless;
  • The fireworks being detonated by a licensed pyro technician and the layout of the fireworks display being approved by Fire Chief Chris McDonough;
  • The final schedule and location of the event being approved by the Director of Physical Services or his Designate and
  • The CAO be authorized to sign the application for erection of banner on behalf of the Corporation of the Municipality of Central Elgin.
The Motion was Carried.

Chief Administrative Officer

1. CAO 28-19 Closing of Road Allowance between Lots 16 and 17, Range 1, SER, Geographic Township of Yarmouth

A Motion moved by Deputy Mayor Marks and seconded by Councillor Crevits that Council direct staff to commence procedures to formally close the road allowance between Lots 16 and 17, Range 1, SER, Geographic Township of Yarmouth as per Report CAO 28-19. The Motion was Carried.

2. CAO 29-19 Port Stanley Harbour Secondary Plan - Change of Scope

A Motion moved by Councillor Crevits and seconded by Deputy Mayor Marks that Council accept the proposal from Dillion Consulting to modify the Work Plan to reflect the recommendations of the Port Stanley Harbour Steering Committee at its meeting dated April 8, 2019 as per Report CAO 29-19. The Motion was Carried.

Director of Physical Services

1. PW 20-19 Visitor Centre Parking Lot

Background: There are a total of 44 parking stalls that can be accommodated in the Visitor Centre Parking Lot parking lot. Of these stalls 4 are proposed as accessible parking, 1 for Central Elgin Staff that are required to attend the pumping station (this spot also doubles as access to the room originally constructed for the beach rescue unit), 1 for lift bridge staff, 1 for visitor centre staff.

Staff would proposed that the following time limits be placed on parking stalls as follows:

  • 1. Parking Stalls 7 and 8 (accessible parking) ~ 30 minutes. These stalls are close to the office and washrooms and could be used to accommodate motorists with accessibility issues on a short term ‘drop in’ basis.
  • 2. Parking Stalls 9 to 13 - 30 minutes. These stalls could be used by motorists wishing to drop in to the tourism office or use the washrooms on a‘drop in’ basis.
  • 3. Parking Stalls 14 to 32 and 35 to 44 - 3 hour parking. We would note that these 35 stalls also include 2 accessible stalls. Staff would propose a 3 hour time limit as it would allow motorists and visitors to park and access the legion, downtown businesses and the theatre. By placing a time limit of 3 hours on this lot it will prevent visitors from using the free parking and avoid using the paid parking for extended stays.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Crevits that the Council of the Municipality of Central Elgin approve the parking restrictions as set out in Report PW 20-19 respecting the Port Stanley Visitor Centre Parking Lot at the intersection of Carlow Road and Bridge Street. The Motion was Carried.

2. PW 22-19 On-Street Accessible Parking Request - Bridge Street, Port Stanley

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Report PW 22-19 On-Street Accessible Parking Request - Bridge Street, Port Stanley be received as information. The Motion was Carried.

3. PW 23-19 Solid Truck Waste Procurement

The cost of a single side loader truck is $412,130.00 exclusive of HST.

A Motion moved by Councillor Crevits and seconded by Deputy Mayor Marks that the Council of the Municipality of Central Elgin receive Report PW 23-19 as information; And that Council agrees to enter into a Rental Agreement with Big Truck Rental for a Rear Loader Waste Truck (Long Term Rental) for the amount of $6,800 per month; And further that Council approve Option 3C as a preference in said Report for securing two side loaders from Joe Johnson Equipment for Solid Truck Waste Procurement. The Motion was Carried.

4. PW 24-19 Investing in Canada Infrastructure Program (ICIP) - Rural and Northern Communities Stream

A Motion moved by Deputy Mayor Marks and seconded by Councillor Crevits that the Council of the Municipality of Central Elgin receive Report PW 24-19 as information; And that Council approve staff submitting a grant application to the ”lnvesting in Canada Infrastructure Program (ICIP)-Rural and Northern Communities Stream for the Front Street Stabilization Project. The Motion was Carried.

5. PW 25-19 Sparta Line Overhead Power Relocation - A Motion was carried to not go ahead with the Sparta Line Overhead Power Relocation project.

Director of Financial Services/Treasurer

1. DFS 09-19 Request for Tenders CE-005-19, Supply of New Pick-up TrucksA Motion was carried to adopt option 2. - The Supply of One Extended Cab, Pick Up Truck — Automatic 4x4 to Oxford Dodge Chrysler (1992) Ltd. at a low compliant bid of $36,155.00 exclusive of HST and; award Part C, The Supply of Two New Extended Cab Sub Compact, Pick Up Trucks - Automatic 4x4 to Grogan Ford Lincoln Incorporated at a low compliant bid of $63,776.00 exclusive of HST.

Director of Fire Rescue Services/Fire Chief

By-laws

A Motion was carried to pass By-laws 2365, 2366, 2367, and 2369, and to defer By-law 2371 - Fire Route for two weeks.

1. By-law 2365 - Confirmatory By-law

2. By-law 2366 - Removal of Holding Symbol - Kokomo Beach Club (George Street)

3. By-law 2367 - Assume Certain Lands as Part of the Public Highway known as Edith Cavell Blvd. into Central Elgin Road System

4. By-law 2369 - Execute an Agreement with Port Stanley Terminal Rail - Pipe Line Crossing

5. By-law 2370 - Lease Agreement - 138 William Street o/a Kazwear Swimwear

6. By-law 2371 - Amend By-law 2263 - Fire Route

Public Notice

Resolutions

1. Ad hoc Street Naming Steering Committee was passed.

2. The Dates for 2019 Summer Meetings were decided upon as July 22nd, and as August 26th, 2019.

New Business

Closed Session - Council went into Closed Session at 10:58 P.M.

1. CS1 Closed Session Minutes

2. CS2 Labour Relations or Employee Negotiations (s.239(2)(d)) - Hiring of Solid Waste Collection Operators

3. CS3 Security of Property (s.239(2)(a)) - 138 William Street

Adjournment


Last Updated: Tuesday, 14 May 2019 17:21:32 PM EST

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