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Central Elgin Municipal Council

Port Stanley News RSS Feed  News Regular Meeting Of Council On Monday, March 11, 2019

News

by Doug Harvey

The Corporation of the Municipality of Central Elgin

Regular Meeting Of Council On Monday, March 11, 2019

Roll Call - - All present.

Addendum - 1. CS1 (Addendum) Litigation or Potential Litigation (s.239(2)(e)) and/or Solicitor-Client Privilege (s.239(2)(f)) - 146-156 William Street, Prespa Construction Ltd. .

Disclosure of Pecuniary Interest and the General Nature Thereof - Deputy Marks had Pecuniary Interest in CS3 as he is a ERTH Representative, Councillor Row had Pecuniary Interest for the Wastell delegation as well as By-law 2344 - Development Agreement - 2526485 Ont. Inc. - Phase 1, Plan of Subdivision, 34T-CE1801 (Wastell)

Adoption of Minutes

Minutes of the Regular Meeting of Council dated Monday, February 11, 2019 were adopted.

Delegations

2018 OPP Year End Report - Bradley Fishleigh, Department Commander, Elgin County Detachment was in attendance to present the 2018 OPP Year End Report.

2017-2019 Action Plan

Our Annual Business Plan has been changed to a three year Action Plan to coincide with the new OPP three year Strategic Plan. Our 2017-2019 Action Plan priorities as identified with community and Police Service Board consultation are:

  • Crime - Reducing victimization resulting from Domestic Violence and related occurrences
    • Reduction in property crimes including Break & Enters and theft from motor vehicles
    • Reducing victimization from cyber and /or technology-enabled crime
  • Drugs - Continued emphasis on drug investigations focusing on trafficking and drugs in schools
  • Traffic - Concentrating on The Big Four; impaired driving, speeding/aggressive driving, inattentive/ distracted driving, and seat belt use.
    • Motorcycle related collisions
    • Animal related collisions
  • Other - Marine patrol and emergency response on Lake Erie
    • Response to persons with mental illness or in crisis
    • Reducing 911 pocket dials
    • Reducing false alarms

Crime Management Plan

Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional A/Detective Sergeant Scott Sladek. The Crime Unit includes four detectives assigned to major case investigations and three detectives assigned to the Street Crimes Unit investigating property crimes and drug investigation.The Domestic Violence Investigator position has been bundled with the Community Mobilization and Engagement Officer and is supervised by the Detachment Sergeant.

The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence.

Traffic Management Strategy

Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2018 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Team designated to traffic enforcement. Our Traffic Team is dedicated to be responsive to community identified traffic issues as well as issues identified through analysis by our Regional Analyst. Using analytics provided by the Regional Analyst and the Focused Patrol Program the traffic team will continue to focus their efforts where they are most needed and can have the greatest impact on traffic safety.

We continue to work with our community partners to address the high number of car/deer collisions in Elgin County.

Community Mobilization and Engagement

What is Community Mobilization and Engagement? Elgin County OPP follows Ontario's Community Mobilization and Engagement Model of Community Policing. The model is a diagnostic tool used to assess community readiness for community-led initiatives with a goal of moving towards safer communities. The model moves along a continuum from enforcement and crime suppression efforts requiring a high need for police assistance to community engagement and liaison requiring a low need for police assistance. Partnerships make the police more effective and efficient, encouraging community engagement and awareness. Police are often the first line to recognize social issues and are in the position to get our community member access to the services that can help them best. Community engagement and partnerships may be part of a long-term program or situational in nature; they range from long-term diversion programs to neighbourhood driven campaigns. The goal of engaging the community is to move from police led initiatives to community led initiatives that contribute to the safety of all.

As the Community Mobilization and Engagement, Mental Health and Abuse Issues Coordinator, Constable Carlson takes great pride in working hand in hand with community members, community stakeholders, businesses and community groups to make Elgin County a safer place to live and play. Taking part in numerous committees and collaborations such as the Elgin County Situation Table (cochair), SAFE Communities (Co-chair), Elgin Alliance to End Violence Against Women, Elgin Elder Abuse Committee and the Elgin County Drug Strategy Committee. Constable Carlson provides the policing perspective and experience that comes with his 28 years of diverse policing experiences across Ontario.

Elgin County Drug and Alcohol Strategy

Identified through community concerns, in 2018 the Elgin Situation Table identified a need for a comprehensive drug and alcohol strategy within our community. It was decided to form a dedicated workgroup/taskforce whose primary focus will be to develop a collaborative plan based on a “Four Pillars” approach of prevention, treatment, harm reduction and justice. Constable Carlson sits on the steering committee as well as co-chairing the Justice Pillar. This project is anticipated to take several years to develop.

Vision: A safe and healthy community in Elgin County with the negative impacts of drugs and alcohol.

Mission: Create, implement and evaluate a comprehensive drug and alcohol strategy that meets the needs of our community based on the pillars of prevention, treatment, and harm reduction

Traffic Safety

The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic Management Team is dedicated to enforcement and response to traffic complaints within the County.

Officers conducted 315 static RIDE checks in 2018, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE was in operation from Nov 20th to Jan 4th. During that time officers conducted 11 RIDE checks charging 6 impaired drivers and issuing 1 three day suspension. As you can see from the Motor Vehicle Collision chart below, we have seen a slight increase in total crashes with 720 in 2018 compared to 700 in 2017. Of note the personal injury crashes were notably less in 2018. We will continue to use statistical analysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving.

These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2018:

Marine Safety

Elgin County Detachment has 5 qualified marine operators conducting marine patrols, supported by the Elgin Auxiliary Unit. The Marine Unit is out early for the May long weekend to ensure the boating public is ready for the boating season with properly equipped vessels and properly qualified captains. Officers are on the water patrolling every weekend and attend water related community events including Can-Fest, Harbourfest and Tall Ships in Port Stanley and Tub Daze in Port Burwell. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 100 km of shoreline along the north shore of the Lake. This includes the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow.

Crime Prevention

In 2018 Elgin County Detachment continued our commitment to crime prevention. A large component of this goal is the pro-active education provided through media outlets and presentations provided by our CSO. We continue to follow the principles of Intelligence Led Policing. Elgin Detachment has shifted from a “Directed Patrol” program to a more specific “Focused Patrol” program. Using analytics from the Regional Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. This not only acts as a deterrent to crime but also helps to have a car at the right place at the right time to respond to crime and increase our odds of catching criminals in the act.

False Alarms - Elgin OPP officers responded to 343 false alarms in 2018 down from 347 in 2017.
911 Calls - Elgin OPP Officers responded to 822 - 911 calls in 2018 up from 569 in 2017.
Break & Enter We experienced an overall decrease in Break & Enters across the County with a total of 99 compared to 126 in 2017. There was a slight increase in Dutton Dunwich and a notable increase in Southwold.

Domestic Violence

We experienced a notable decrease in domestic violence occurrences in Elgin County in 2018 with a total of 193 in 2018 compared to 263 in 2017. In 2018 we have continued to work with our partner agencies, like Violence against Women Services Elgin County, to increase awareness and education and provide alternative services from the community.

Elgin Group Overtime Report

The charts below outline the overtime expended for the Elgin Group excluding provincial responsibility. Elgin County OPP has implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 3:00 pm to 3:00 am and noon to midnight to match peak time for calls for service.In addition there are policies that govern when officers are called in on overtime.

Elgin Group Revenue Report

The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. Total: $ 43,398.17

Criminal Record Checks

The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2018, an increase of 37 checks more than those completed in 2017. Of the 2799 Criminal Records checks completed 202 persons required fingerprints for RCMP verification.

R.I.D.E. Grant

Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2018 Elgin OPP received $13,460.00 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways.

Wastell Homes - Julian Novick, P.Eng., Director of Operations, Wastell Homes, was in attendance to discuss a Proposal to Establish a Sales Pavilion near the "DOC" building in Port Stanley. This Sales Pavilion would be used to showcase the new Wastell development in Port Stanley. He described plans to complete all the George Street paving and curbs before the May two-four weekend. He also showed a new branding message for the new development called KOKOMO Beach Club that ties in with Port Stanley's Blue Flag beach.

The Sales Pavilion would consist of a tent or trailer structure 40 by 60 feet that could be placed next to the DOC building with some parking spaces on a possible three year lease at market rates. The proposal would be considered at a future meeting of Council after a report from staff would examine and prepare possible conditions for this proposal.

Hydro Poles - Community of Sparta - Eleanor Robson, was in attendance to discuss possible burying of hydro lines on the north side of Sparta Line in the Village of Sparta.

She was representing the parties who are affected by the possible burying of the hydro lines and elimination of the the 3 hydro poles on the north side of the Sparta line in the heart of the village. She said that there will never be another opportunity like this with the road being torn up for the reconstruction of the Sparta Beautification project. She also indicated that the affected parties would not be able to financially support any related costs for this project due to some of the worst financial times in recent years.

Lloyd Perrin indicated that this project had been discussed with Hydro One two years ago where they were not interested in burying the hydro lines. A more recent conversation with Hydro One indicated that this project could be done but that an estimated cost of $200,000 to bury 160 metres of power cable for this project would be the responsibility of the Municipality.

Mr. Leitch also indicated that this project is also to be considered in the budget. Eleanor Robson also indicated that the additional funding for the eight secondary services affected from the new underground service to the building would not be available due to financial hardship in the area. The project would be considered later in the budget deliberations.

Correspondence (Action)

SWIFT Network - Correspondence received from the County of Elgin seeking direction from Central Elgin Council on voting preferences for upcoming SWIFT AGM scheduled for March 21, 2019.

Council decided to Vote by Proxy giving the County Warden authority to vote on behalf of the Municipality.

Correspondence (for Council's Information)

A Motion moved by Deputy Mayor Marks and seconded by Councillor Cook that Correspondence for Council's Information Items #1, #2, #4, #5 inclusive be received as information and filed. The Motion was Carried.

A Motion moved by Councillor Roberts and seconded by Deputy Mayor Marks that Correspondence for Council's Information Items #3, Recreation and Culture Capital Infrastructure Funding be received as information and filed. The Motion was Carried.

Ontario Farmland Trust - 2019 Ontario Farmland Forum in Niagara Region on March 28th, 2019.

County of Elgin - Copy of Elgin County 2019 Budget

Recreation and Culture Capital Infrastructure Funding - Correspondence received from Town of Saugeen Shores seeking support for their resolution respecting Recreation and Culture Capital Infrastructure Funding.

Kettle Creek Conservation Authority (KCCA) - Notice of Confirmation - 2019 KCCA Levy to Municipality is $77,591.80.

Municipality of Thames Centre - Notice of Municipally-Initiated Applications for Official Plan and Zoning By-law Amendments.

Reports

Committee(s)

1. 2019 Crossfit Elgin - Beach Brawl

A Motion moved by Councillor Roberts and seconded by Councillor Row that Council approve the Special Event Permit for 2019 Crossfit Elgin Beach Brawl event to be held in Port Stanley on Saturday, July 6, 2019 from 8:00 a.m. to 4:00 p.m. subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • The execution of the Special Events Property Rental Agreement as approved by Council;
  • Liability insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as co-insured and held harmless;
  • St. John's Ambulance to be on site during the event;
  • and The final schedule and location of the event being approved by the Director of Physical Services.

The Motion was Carried.

2. 2019 PSVA (Port Stanley Village Association) Harbour Hustle

A Motion moved by Councillor Crevits and seconded by Deputy Mayor Marks that Council approve the Special Event Permit for 2019 PSVA Harbour Hustle event to be held in Port Stanley on Saturday, May 18, 2019 from 8:00 a.m. to 11:00 a.m. subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • Liability insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the County of Elgin and the Municipality of Central Elgin as co-insured and held harmless;
  • and The final schedule and location of the event being approved by the Director of Physical Services.

The Motion was Carried.

3. Waste Management Steering Committee

Background - At the January 14th, 2019 meeting of Council staff presented report PW O2-19, Waste Management Services, Program Delivery. As a result of that report a steering committee was appointed by Council comprised of Deputy Mayor Marks, Councillor Fiona Roberts, Councillor Deniss Crevits with staff support from CAO Donald Leitch, Director of Finance Karen Harris, and Director of Physical Services acting as support to the committee.

Since that time the steering committee met on January 23rd and again on February 28th.

Staff would also note that three public consultation open houses were held whereby residents were encouraged to attend a drop in session to look at potential service delivery models and provide feedback. Sessions were held in Port Stanley (39 attendees), Belmont (11 attendees), and St. Thomas (6 attendees). We would also note that the municipality posted a Public Engagement survey on our website and Facebook page. We would note that the results of this survey was much more promising with 526 surveys being completed. Staff have appended to the report the results of the survey questions for Council's review. Highlights of the survey are as follows:

  • 1. The majority (86%) of the respondents reside in one of Central Elgin's Urban Areas.
  • 2. Considering the total respondents, (Urban and rural residents) 80% of the respondents would utilize a green bin.
  • 3. Of the respondents wanting to have a green bin 66% of respondents would note want to see any increase in costs to the municipality.
  • 4. Of the rural respondents, it is evenly split between those that compost and those that do not.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Cook that Council of the Municipality of Central Elgin receive report PW-12-l9 as information. And that the Waste Management Steering Committee recommends that the structure of the committee be revised to reflect a "Committee of the Whole" format. The Motion was Carried.

Chief Administrative Officer

CAO 19-19 - Public Sector Salary Disclosure Act Report

For 2018, the following employees of the Municipality of Central Elgin received remuneration of $100,000 or more:

Employee Position Wage or Salary Taxable Benefits
Bach, Leon Chief Building Official $102,806.41 $951.91
Barletta, Paul Water/Wastewater Superintendent $108,103.17 $951.91
Brooks, Geoff Assistant Director of Physical Services $102,457.69 $1,013.03
Hare, Michael Operations Superintendent $104,602.17 $846.54
Harris, Karen Director of Financial Services $121,792.95 $1001.54
Leitch, Donald Chief Administrative Officer and Clerk $150,071.17 $1,208.21
McDonough, Christopher Director of Fire Services/Fire Chief $123,592.20 $1,151.54
Perrin, Lloyd Director of Physical Services $130,800.05 $1,164.78

A Motion moved by Councillor Roberts and seconded by Councillor Crevits that Report CAO 19-19 - Public Sector Salary Disclosure Act Report be received as information and filed. The Motion was Carried.

CAO 20-19 - February 2019 Monthly Building Report

February 2019 - MONTHLY BUILDING SUMMARY

Permit value for February 2019 $2,468,000.00
Permit value for February 2018 $2,284,700.00
Increase $ 183,300.00

Permit value for year to date (2019) $ 4,300,000.00
Permit value for previous year (2018) § 2,856,700.00
Increase 351,443,300.00

Total permits for present year (2019) to date 28
Total permits for previous year (2018) to date 26

Total New Homes for present year (2019) to date 18
Total New Homes for previous year (2018) to date 8

A Motion moved by Councillor Cook and seconded by Councillor Crevits that Council receive Report CAO 20-19 - February 2019 Monthly Building Report be received as information. The Motion was Carried.

Director of Physical Services

PW 08-19 - 480 Sunset Drive Drain Petition

Background - Staff received a petition from Elgin County for a new municipal drain to accommodate drainage from the new County Courthouse development at 480 Sunset Drive. The petition is attached to this report. The petition has been screened by Kettle Creek Conservation Authority and no there are no initial concerns.

A Motion moved by Councillor Crevits and seconded by Deputy Mayor Marks that Council of the Municipality of Central Elgin appoints Brandon Widner P.Eng of Spriet Associates to prepare a report under Section 4 of the Ontario Drainage Act to review a new drainage outlet for the development at 480 Sunset Drive as per Report PW 08-19. The Motion was Carried.

PW 09-19 - Belmont Road "Engine Breaking" Advisory Sign Request

A Motion moved by Councillor Cook and seconded by Councillor Roberts that Council of the Municipality of Central Elgin receive report PW 09-19 as information.
And that Council of the Municipality of Central Elgin request the Municipality of Thames Centre to endorse the Municipality of Central Elgin's request to the County of Middlesex to permit the installation of advisory signage on County Road 74 (Belmont Road) requesting motorists to avoid the use of engine breaks as they enter the residential area of Belmont.
And that Council of the Municipality of Central Elgin request the County of Middlesex consider reducing the speed limit for southbound traffic on Belmont Road from the existing 80 km/hr to 50 km/hour starting at a point 350 meters south of Harrietsville Drive.
And further that Council of the Municipality of Central Elgin confirm that it is willing to pay all labour, equipment and material costs for the installation of the requested signage. The Motion was Carried.

PW 10-19 - Port Stanley BIA - Project Initiatives

Background - Municipal and County engineering staff met with Mr. Ted Halwa and Mr. Mike Karda of the Port Stanley BIA Board of Management to review projects and initiatives that the BIA would like to see undertaken in Port Stanley. Appended to this report is a list of the projects that were discussed for Council's reference. We would note that some of the projects on the list are the responsibility of the County of Elgin or are currently being addressed by a current County of Elgin project. As a result staff will not be addressing these in this report. It is staff’s understanding that the list that was provided by Mr. Halwa and Mr. Karda has been reviewed by the BIA board of management. Some of the projects have been approved by the BIA by way of budget approval, however it should be noted that the list has not been approved in it's entirety by way of a resolution of support from the BIA Board of Management.

The following is a list of projects that would involve the Municipality of Central Elgin and staff's response and recommendation to Council regarding the project:

  • 1. Hanging Baskets - The municipality provides hanging baskets on the decorative street lights poles in the Business Improvement Area, as well as other areas of Port Stanley and Belmont. In the past the BIA has requested that larger planter baskets be utilized in the BIA district. In the past the BIA has funded that increased cost and the BIA intends to do the same this year. Staff have not objection to this.
  • 2. Pole Decorations (Metal Banners) -- The BIA undertook a pilot project in 2018 whereby they funded the cost to install metal banners on decorative street light poles on Bridge and Main St.. They would like to continue that initiative in 2019. Staff have no objection subject to the project being funded by the BIA and locations approved by Physical Services staff.
  • 3. Street Furniture upgrades:
    • a. Horse Trough 4 The BIA would like to paint the horse trough located on the north east corner of Bridge and Colborne Streets. This fixture is private property and not owned by Central Elgin. Staff have no concerns.
    • b. Concrete Frogs -- There are currently 2 concrete frogs located in the sidewalk on Main St. in front of the Kettle Creek Inn. Staff would note these frogs are designated as heritage pieces. The BIA would like to repaint these frogs. Staff would recommend that this work should be done in consultation with the municipal staff and Heritage Port. All work would be at the cost of the BIA.
    • c. Post People - There are some decorative street art scattered throughout Port Stanley that is locally referred to ”Post People”. These are old cedar posts or hydro posts that have been buried in the ground and painted to resemble charactures of fishermen or other people. The BIA would like to repaint these to ”freshen” them up. Staff have not concerns subject to the work being completed and funded by the BIA.
  • 4. Pedestrian Cross Overs - The BIA would like to paint the pedestrian crossovers on Edith Cavell Boulevard to resemble rainbow colours. Staff have no concern with this subject to the approval of Physical Services staff and the project be funded by the BIA.
  • 5. William St. Makeover - The BIA are requesting Council's consideration to make improvements to William St. to make it more walk able and provide more amenity area for the public. These amenities include street furniture and benches. Staff would suggest that this is premature until the Harbour Secondary Plan is completed and a design for William St. can be implemented. William St. in its current state and width will not allow for the installation of street furniture and benches.
  • 6. WiFi Hotspot - The BIA is requesting that the municipality consider the installation of a ”WiFi Hotspot” in the downtown area. It is staff's understanding that this is currently being considered by the County of Elgin Tourism and Economic Development department.
  • 7. East Harbour Walkway (Benches, Lighting, Beautification} - The installation of benches has been completed where they are able to be installed and lighting work is currently underway.
  • 8. Weed Control Downtown - There remains a concern with weeds in sidewalks and in curbs in the business improvement area. This is an ongoing issue since it is no longer legal to utilize commercial herbicides. Staff will continue to utilize horticultural vinegar to control vegetation as best as we can. Local businesses are encouraged to make best efforts to control the weeds fronting their business by pulling them.
  • 9. Jamieson and Main intersection - There is a concern with a small patch of grass that is on the south east corner of the intersection. The municipality will remove this area and asphalt it in 2019.
  • 10. Little Beach Entrance - There is a concern with litter that accumulates at the base of the slope immediately north of the easterly extension of Main St. This area is routinely monitored and litter picked up. Staff also have planned to do some minor work where the parking lot transitions to the public beach at Little Beach. Work includes rearranging the existing armour stone to provide better delineated walking paths down to the beach and removal of a minor amount of the vegetation in that area to accommodate the walking paths.
  • 11. Parking Benches at Bridge and Main - The BIA is requesting that the benches be painted and new boards installed on the benches. Staff will review.
  • 12. Traffic Island (Bridge and Main) - The BIA is requesting that the Cairn located on the traffic Island be relocated. This Cairn was installed by the Federal Government and as a result will require approval from the federal government. The current draft of the Harbour Secondary Plan suggests that there may need to be improvements to this intersection depending on the level of development on the East Headland. Staff would suggest it would be appropriate to deal with this request at that time.
  • 13. Visitor Centre Lighting - The BIA has raised a concern about the colour of the LED illumination of the walkway lighting around the visitor centre. Staff would suggest that the colour of lighting is more of a personal preference and that this would be a budget impact to the municipality if Council were to consider changing these LED's.
  • 14. ”Historic Port Stanley” signs. - These signs were installed on County roads as the result of a former County of Elgin Council member. The intent was to denote the historic area of Port Stanley. Staff would note that the signs are sparse and are not included in any formal bicycle master plan. Subject to County of Elgin and Heritage Port approval it may be more appropriate to remove the signage rather than try to replace and. increase the number of signs.
  • 15. New Benches. -- As we understand the request, there is a desire to increase the number of park benches in the business district. Included in the annual budget is an item for the purchase of street furniture. Staff endeavour to strategically place benches and street furniture in places where the public is located while not impeding sidewalks and the flow of pedestrian traffic.
  • 16. Transformer Box Phase 2. - The BIA is continuing with their initiative of wrapping the existing hydro transformer boxes with vinyl wrap that depicts images of historic buildings etc of Port Stanley. Staff have committed to ensuring any overgrown vegetation that is in the vicinity of the boxes is trimmed back in the spring to facilitate this program.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Cook that report PW 10-19 - Port Stanley BIA - Project Initiatives be received as information. The Motion was Carried.

PW 11-19 - East Road Traffic Study

Background - In 2018, the Municipality of Central Elgin engaged the services of Dillon Consulting to review the level of service and capacity of East Road in Port Stanley, as well the intersecting streets. The original intent of the study was to review how the proposed new fire station location would affect the traffic on Sunset Road and East Road. During the preliminary stages of the data collection the municipality was approached by Domus developments to pre-consult on the Little Creek West Lands and their plans for development of those lands. Staff outlined at that meeting the supporting studies that would be required to facilitate the planning application for development of the Little Creek West lands. One of the supporting studies that were required by Central Elgin staff was the completion of a Traffic Impact Study for the development. Through dialogue between County of Elgin engineering staff, Central Elgin staff, and the developer it was felt the public would be best served by the completion of a comprehensive Traffic Impact Study for the East Road area including the Little Creek West lands, other lands that are designated for development in the East Road area as well as look at how traffic from the Harbour Secondary Plan and Sea Glass developments impact East Road and vise versa.

We would note that the cost to complete the study was shared between Central Elgin, Elgin County and Domus Developments.

We would also note that it will be this study that the developer of Little Creek West tends to rely on to support their development and Zoning Bylaw amendment applications.

From a municipal project level we would note that the Traffic Impact Statement supports the construction of the new Port Stanley Fire Hall at the intersection of East Road and Sunset Road subject to a one way entrance to the site from East Road and a one way exit from the site onto Sunset Road.

A Motion moved by Councillor Cook and seconded by Councillor Crevits that Report PW 11-19 - East Road Traffic Study be received as information. The Motion was Carried.

Director of Financial Services/Treasurer

DFS 05-19 - Proposed 2019 User Fees & Charges

Background - As required for 2019 Budget Development the User Fee Committee conducted meetings to review and recommend rate changes to the prior year's user fee schedule. Staff provided the Committee with a comparison schedule of all user fee areas across Elgin County as well as other comparably sized non-Elgin municipalities for their consideration.

The Committee reviewed all rates on the Schedule attached to the by-law on a page by page basis. After much discussion, the detail in Schedule A of the proposed By-law 2339 for Council's consideration if approved would be for implemented with an effective date of April 1, 2019 with no retroactive increases being assessed on event dates booked prior to March 31, 2019.

Some of the key changes have been highlighted below for Council's consideration: Administration (changed from Miscellaneous Fees)

New:

  • - 5% of balance transferred to a max of $50.00 for items added to the tax roll
  • - $50.00 fee plus deposit for Road Entrance Permits
  • - $10.00 Certified True Copy Fee
  • - $150.00 Billboard Sign Permit Fee (one-time)

Changed:

  • - Commissioner of Oaths fee increased to $20.00 (from $10.00)
  • - Removed ice resurfacer signage option as it is an annual donation in kind from Dowler-Karn

Animal Services

New:

  • - $10.00 Additional Fee for Dog Tags purchased on or after April 1st each year

Changed:

  • - Simplified 1st Dog, 2nd Dog, 3rd Dog, etc. to simply Dog Tag

Paid Parking

Changed:

  • - $4.00/hour (inclusive of taxes) to a max $20.00/day in a_Hlots
  • - $30.00/day Boat Launch Parking (inclusive price for vehicle + trailer)
  • - $120.00/season Boat Launch Parking Pass

Parks &: Recreation Arena

New

  • - $1,000.00/year Rink Board Advertising (on permanent boards only - company responsible for advertising template provision and approved by Central Elgin staff)

Changed:

  • - $0.15/square foot/month or $1.85/square foot/year (added monthly rate)
  • - $70.00/hour up to a max 3 hours or $700.00/event Summer Main Floor (licensed or unlicensed from May 1st to August 31st annually)

Parks & Recreation Halls, Shelters & Rooms

New

  • - $70.00/hour up to a max 3 hours or $700.00/event Hall Rentals - Programming or Non- Programming from May 1st to August 31st annually

Changed:

  • - $20.00/hour or $200.00/calendar day - Programming September 15th to April 30th
  • - $25.00/hour or $250.00/calendar day - Non-Programming September 1st to April 30th
  • - Removed the Licensed Event Fee for 2019 and forward

A Motion moved by Councillor Crevits and seconded by Councillor Cook that Report DFS 05-19 - Proposed 2019 User Fees & Charges be received as information.
And further that Council considers By-law 2339 2019 User Fees and Charges for their approval and inclusion in the proposed 2019 budget. The Motion was Carried.

DFS 06-19 - 2018 Statement of Remuneration and Expense for Council Members

Remuneration and Expense for Council Members

A Motion moved by Councillor Cook and seconded by Councillor Crevits that Report DFS 06-19 - 2018 Statement of Remuneration and Expense for Council Members be received as information. The Motion was Carried.

DFS 07-19 - Request for Tenders CE-001-19 Dust Control

A Motion moved by Councillor Row and seconded by Councillor Cook that the Council of the Corporation of the Municipality of Central Elgin award tender CE-001-19 Dust Control to 513125 Ontario Limited o/a Da-Lee for Part A at a total tendered price of $122,431.40 exclusive of taxes as per Report DFS 07-19. The Motion was Carried.

DFS 08-19 - Request for Tender CE-002-19 Dalewood Conservation Water Supply

A Motion moved by Councillor Row and seconded by Councillor Roberts that the Council of the Corporation of The Municipality of Central Elgin recommends the award of Tender CE-002—19 Dalewood Conservation Water Supply to 598424 Ontario Ltd. o/a R. Russell Construction at a total tendered price of $177,313.70 exclusive of taxes;
And further that the Council of the Corporation of The Municipality of Central Elgin authorizes the Mayor and CAO/Clerk to sign the contractual agreement with 598424 Ontario Ltd. o/a R. Russell Construction as provided in tender package CE-002-19 as per Report DFS 08-19. The Motion was Carried.

Director of Fire Rescue Services/Fire Chief

By-laws

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that By-laws 2338, 2339, 2340, 2341, 2342, and 2343 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and finally passed collectively.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Roberts that By-law 2344 be read a 1st and 2nd time. Carried. A Motion moved by Deputy Mayor Marks and seconded by Councillor Roberts that By-law 2344 be read a 3rd time and finally passed. Carried.

By-law 2338 - Confirmatory By-law

By-law 2339 - Provide Fee Schedule for Services by Department/Division

By-law 2340 - Construction Agreement with Hydro One Networks Inc.

By-law 2341 - Port Stanley BIA - 2019 Budget

By-law 2342 - Development Agreement - Ying-Ying Li & Chun Sheng Chung, 509 West Edith Cavell Blvd.

By-law 2343 - Development Agreement - Ryan Featherstone & Denise Harrison, 509 West Edith Cavell Blvd.

By-law 2344 - Development Agreement - 2526485 Ont. Inc. - Phase 1, Plan of Subdivision, 34T-CE1801 (Wastell)

Public Notice

Resolutions

New Business

Karen Harris Director of Financial Services/Treasurer will be resigning as of April 1, 2019.

Deputy Mayor Marks would like to consult with the Integrity Commissioner concerning whether he has a conflict of interest in CS3 and wishes to postpone CS3 until the next meeting. Carried.

Closed Session - Council took a recess at 9:53 P.M. before going into Closed Session

1. CS1 (Addendum) Litigation or Potential Litigation (s.239(2)(e)) and/or Solicitor-Client Privilege (s.239(2)(f)) - 146-156 William Street, Prespa Construction Ltd.

2. CS2 Litigation or Potential Litigation (s.239(2)(e)) - McAsphalt Industries

3. CS3 Personal Matters about an Identifiable Individual (s.239(2)(b)) - ERTH Representative

Adjournment


Last Updated: Tuesday, 12 March 2019 08:28:39 AM EST

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