The Corporation of the Municipality of Central Elgin
Regular Meeting Of Council On Monday, April 10th, 2017
Roll Call - All were present.
Disclosure of Pecuniary Interest and the General Nature Thereof - None disclosed
Adoption of Minutes
Minutes of the Regular Meetings of Council dated February 27, March 13 and March
27, 2017 and the Planning Meeting dated March 20, 2017 were adopted.
1. Trails Master Plan
Jay Cranstone and Claire Basinski from the MMM Group Limited, were in attendance
to present the Central Elgin Trails Master Plan and 10 Year Implementation Strategy.
Jay Cranstone stated that the study took almost a year to complete and that the
strategy of the plan was to provide recreational opportunities for a range of users
of all ages and abilities in various areas of the Municipality. Identify a blueprint
and guide for future planning and community building. Establish a flexible tool
for decision makers as well as being a communication tool for staff and the community.
Provide guidance on the design of trail facilities and other facilities and other
amenities that address user preferences and standards.
Some of the benefits of having trails are:
- Health and safety - Provides opportunities for physical activity and healthy active
- Environment - Promotes resource conservation and protection of natural heritage.
- Asset management - Helps identify priorities for future investment and land resource
- Economic - Increased property values and local investment in business and community
- Tourism - Supports localized tourism, seasonal use and regional tourism initiatives.
- Social - Brings communities together, fosters stewardship and provides opportunities
for local involvement.
The plan also builds upon the Ontario Trails Strategy and Cycling Strategy initiatives
brought forward by the Province, and County for two primary user groups pedestrians
and cyclists with consideration for users with mobility aids.
Public consultations included an Online Questionnaire that ran from July 2016 to
January 2017 that had 118 public responses, a Stakeholder Workshop on August 10,
2016 with 15 attendees, a Public Open House on October 15, 2016 that had 40 plus
attendees in Belmont and Port Stanley locations, and a Stakeholder Presentation
on December 7, 2016 with 30 attendees from the Belmont Lions Club.
The vision of the plan was to provide Central Elgin with a continuous and connected
system of trails in its urban, rural and natural areas that provide access to key
community destinations for recreational experiences or as a transportation option.
The trail priorities include projects in Union, Norman-Lyndale, Lynhurst, Belmont,
and Port Stanley that are upgrades to existing trail networks, and creating connections
linking neighbourhoods. The total cost of the proposed trails network throughout
Central Elgin will be $5,283,500 which includes an estimated $10,500 for on-road
cycling routes. Costs for phase 1 (short-term 0-10 years) will be $2,580,00, and
for phase 2 (long-term 10+ years) will be $2,693,000.
The 45 minute presentation was very detailed and produced a great action plan for
Central Elgin to carry out it's Trail Implementation Strategy over ten years. Mayor
Marr commented that this will further promote and enhance a healthy lifestyle which
will then open up more possibilities for development in Central Elgin. Development
of the community trails network can also have service groups as partners to help
fund these projects. The public will also have the opportunity for further input
at a future public meeting.
Delegations - No Delegations
Correspondence (Action) - No Correspondence (Action)
Correspondence (for Council's Information)
The Motion that Correspondence for Council's Information Items #1 - #11 inclusive
be received as information and filed was put forward by Dennis Crevits and seconded
by Fiona Roberts. Sally Martyn commented that the date of the item #7 Heritage Central
Elgin meeting was wrong and should be changed to March 29th, 2017. The Motion was
1. ERTH Corporation
Copy of Notice for ERTH Corporation Annual General Meeting at Elmhurst Inn, Ingersoll
- Thursday, May 25, 2017.
2. Elgin Area Primary Water Supply System
Copy of 2016 Compliance Report for Elgin Area Primary Water Supply System.
3. Thames Valley District School Board - EPAR-01
Final Senior Administration Report - Elementary Pupil Accommodation Review 01
4. South West Local Health Integration Network (LHIN)
Invitation to attend LHIN discussion on the government's recently passed Patients
5. Aylmer Area Secondary Water Supply System
Copy of 2016 Summary Report for the Aylmer Area Secondary Water Supply System from
Ontario Clean Water Agency.
6. Port Burwell Area Secondary Water Supply System Copy of 2016 Summary Report
for the Port Burwell Area Secondary Water Supply System from Ontario Clean Water
7. Heritage Central Elgin
Copy of minutes from Heritage Central Elgin meeting dated January 25, 2017.
8. OAFC 2017 Municipal Officials Seminar Correspondence received from Ontario
Association of Fire Chiefs advising of OAFC 2017 Municipal Officials Seminar May
6th and May 7th, 2017 at Toronto Congress Centre.
9. MNO Solar FIT 4LP - 500 kW Solar Project
Correspondence received from HATCH advising of MNO Solar FIT 4LP - 500 kW Solar
Project Proposed in the Municipality of Central Elgin.
10. AMO Policy Update
Correspondence from AMO - Bill 68 Submission and 1/3 Tax Exemption
11. Celebrate Central Elgin Committee
Copy of minutes from Celebrate Central Elgin Committee meetings dated December 9,
2016 and March 2, 2017.
Chief Administrative Officer
CAO 18-17 2018 Municipal Election Update & Approval of Voting Method
A Motion moved by Fiona Roberts and Seconded by Harold Winkworth That Report CAO
18-17 " 2018 Municipal Election" be received as information; And That: Council direct
staff to maintain the current voting method of "first past the post" election model
with the use of vote tabulators for the 2018 Municipal Election; And Further That:
Staff be directed to prepare the necessary by-law for the method of voting for the
2018 Municipal Election as per Report CAO 18-17. The Motion was Carried.
Background: - The Municipal Elections Modernization Act, 2016, or Bill 181,
makes changes to the Municipal Elections Act, 1996. Some of these changes come into
effect immediately after Royal Assent and certain changes do not come into effect
until April 1, 2018, in time for the next municipal election. This Report is a summary
of changes to the Municipal Elections Act (MEA), which will impact future municipal
elections, starting with the 2018 election. The date for the next municipal and
school board election is October 22, 2018. The following is a list and explanation
of the more significant changes made in the Act:
- Election calendar
- Nomination Period and process/ Eligibility
- Campaign Finance
- Third Party Advertising
- Option to Use Ranked Ballots
- Clerk's Authority
CAO 19-17 March Monthly Building Report
A Motion moved by Dennis Crevits and Seconded by Dan McNeil that the Council of
the Corporation of the Municipality of Central Elgin receive Report CAO 19-17 March
2017 Monthly Building Reports as information. The Motion was Carried.
CAO 20-17 Request for Proposals CERFP-001-17 Self Contained Breathing Apparatus
A Motion moved by Dennis Crevits and Seconded by Stephen Carr that the Council of
the Corporation of the Municipality of Central Elgin accept the Proposal from A.J.
Stone Company Ltd. for the supply of Self Contained Breathing Apparatus Equipment
as set out in Request for Proposals CERFP-001-17 in the amount of $362,048.00 exclusive
Fire Chief Chris McDonough commented that the Phase 1 Evaluation (Evaluation and
References, Specifications and Cost) was carried out by the Chief Administrative
Officer and the Director of Fire Rescue/Fire Chief. The Phase 2 Evaluation (Product
Demonstration and Field Testing) was carried out by the Director of Fire Rescue/Fire
Chief, select volunteer firefighters, and firefighters that took part at the Live
Fire Training over the past weekend and all went well. The Motion was Carried.
CAO 21-17 Trade Agreement Requirements - Application to Procurement from ERTH Corporation
A Motion moved by Dan McNeil and Seconded by Stephen Carr that the Council of the
Corporation of the Municipality of Central Elgin receive report CAO 21-17 Trade
Agreement Requirements - Application to Procurement from ERTH Corporation as information.
The Motion was Carried.
Director of Physical Services
PW 16-17 Glenwood Ave Sanitary Servicing Charge
A Motion moved by Stephen Carr and Seconded by Fiona Roberts that the Council of
the Corporation of the Municipality of Central Elgin receive report PW 16-17 Glenwood
Ave Sanitary Servicing Charge as information. And that staff be directed to prepare
the necessary bylaw to impose a charge for the connection to sanitary sewers on
Glenwood Ave. And further that a public meeting be scheduled to consider the charge
at a future meeting of Council.
The cost of $9,574.89 per property is for the installation of the infrastructure
to support the servicing of the lots only and does not include the municipalities
development charge for waste water treatment which is $6,702.45. The combination
of these two charges by the Municipality would increase the total cost to $16,277.34
for the connection to sanitary sewers. The Motion was Carried.
PW 17-17 Dalewood Campground Water Servicing
A Motion moved by Dennis Crevits and Seconded by Dan McNeil that Council approve
the installation of a new water main on Water Tower Line from the existing St. Thomas
Secondary Watermain easterly to Dalewood Road to service Dalewood Campground subject
to estimated costs for replacement being approved by the Kettle Creek Conservation
Authority. And that the cost for the installation will be recovered from the Kettle
Creek Conservation Authority. And further that the main will be municipally owned
upon completion as per report PW 17-17. The Motion was Carried.
PW 18-17 Kettle Creek Conservation Lands, Belmont - Property Use Agreement
A Motion moved by Stephen Carr and Seconded by Harold Winkworth that the Council
of the Corporation of the Municipality of Central Elgin request Kettle Creek Conservation
Authority consider entering into a Property Use Agreement with the Municipality
of Central Elgin for the development of trails within Belmont. And that staff be
requested to report back to Council with a draft agreement for Council's consideration
as per report PW 18-17.
After comments from Lloyd Perrin indicating that it would be a good option to include
all KCCA lands in Central Elgin, the motion was amended to include.
And further that staff be directed to investigate the option of an overall arching
agreement with KCCA for additional trails within Central Elgin. The Motion was Carried.
Director of Financial Services/Treasurer
DFS 13-17 CE-008-17 2017 Supply and Placement of Road Granulars
A Motion moved by Dan McNeil and Seconded by Stephen Carr that the Council of the
Corporation of the Municipality of Central Elgin award Tender CE-008-17, 2017 Supply
and Placement of Road Granulars to Johnston Brothers (Bothwell) Ltd. for a total
tendered price of $175,985.60 inclusive of transport, haulage, float charges and
applicable taxes; And further that the Mayor and Chief Administrative Officer be
authorized to sign and execute the contract documents with Johnston Brothers (Bothwell)
Ltd. as awarded as per report DFS 13-17. The Motion was Carried.
DFS 14-17 CE-010-17 2017 Fine Grass Cutting
Karen Harris, Director of Finance/Treasurer requested that Council defer this report
for a week due to inadequate time to properly verify additional information that
has become available so that a fair recommendation can be made to Council. Council
agreed to defer this report.
Director of Fire Rescue Services/Fire Chief
A Motion Moved by Dennis Crevits and Seconded by Fiona Roberts that By-law 2134,
2135, 2137 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and
By-law 2134 Confirmatory By-law
By-law 2135 Being a By-law to Authorize Submission of an Application to Ontario Infrastructure
and Lands Corporation (OILC) for Financing Capital Works
By-law 2137 Being a By-law to Change the normal retirement age under the OMERS primary
pension plan and the retirement compensation arrangement that provides benefits
for members and former members of the Primary Plan in respect of the employees identified
1. 2017 Summer Meeting Schedule for Council Meetings
A Motion Moved by Dennis Crevits and Seconded by Harold Winkworth that Council approve
the following dates for the summer Council Meetings Monday July 24th, and Monday
August 28th, 2017. The Motion was Carried.
Mayor Marr commented that the Coffee Shop talk about the Secondary Plan for the
Harbour was held today and that it was very successful. For the duration the participation
from the public was excellent with lots of input, and that Dillion will be present
at the next Council meeting.
Council went into Closed Session at 8:53 p.m.
CS1 Closed Session Minutes
CS2 Personal Matters about an Identifiable Individual (s.239(2)(b))