Glenn Golem (L) and Andrew Sleegers (R) receiving|
Associate Road Supervisor Certificates with
Mayor Walters and Deputy Mayor Marr
Employee Recognition got the Central Elgin Council meeting of March 11, 2013
rolling, with employees being recognized for: participation on Pay Equity and Joint
Health & Safety Committees; excellent attendance (losing 2 days or less for
the last year); and for receiving road supervisor certification - along with a few
jokes about which employees might have taken the same two days off.
Roll Call: Councillors McFarlan and McNeil were absent
Disclosure of Pecuniary Interest and the General Nature Thereof: Councillor
Martyn declared an interest in the Sparta 200th Anniversary item.
2. Central Elgin Economic Development Association (CEEDA):
Sean Dyke, Economic Manager CEEDA, followed Brad Fishleigh's report, making a brief
presentation to Council. He said that they were down to a two-person staff from
the previous three people; and that 2012 was pretty good for the area, but mostly
in St. Thomas.
They are growing a foreign direct investment budget and following up with companies
after trade shows. One of their primary focuses has been in marketing the industrial
lands and buildings along Hwy 3.
Dyke also noted that with Algoma University coming into St. Thomas, it will bring
up to 100 foreign students living in the area.
Mayor Walters wanted to know if CEEDA was duplicating the efforts of Elgin County's
Economic Development program. Dyke said that county focused primarily on agricultural
and rural development whereas CEEDA focuses primarily on manufacturing and industrial
processing. There would be some duplication but Dyke assured Walters it would be
1. Elgin Area Primary Water Supply System: Copy of Elgin Area Primary Water
Supply System yearly report - January 1, 2012 to December 31, 2012. Report adopted
2. London Water Supply System: Copy of London Water Supply System yearly
report - January 1, 2012 to December 31, 2012. Deputy Mayor Marr wanted to know
why Central Elgin got a copy of this report to adopt when they have no jurisdiction
over London. Perrin said it was because Central Elgin does have some customers on
that line. The report was adopted by Council.
3. Potential Off-Leash Dog Park - Dan Patterson Conservation Area: Correspondence
received from Kettle Creek Conservation Authority respecting "Potential Partnership
to Establish an Off-Leash Dog Park at Dan Patterson Conservation Area".
KCCA staff identified a potential opportunity to establish an off-leash dog park
at Dan Patterson CA. There is approximately 5 acres of available open space land
east of the picnic pavilion area with access off of Mapleton Line. These lands are
currently partially fenced and could be an ideal location for an off-leash dog park.
Central Elgin was invited to submit a representative to a steering committee regarding
the establishment of this off-leash dog park. Council decided they should appoint
one member of Council and one staffer to this committee. Councillor Russell Matthews
and Director of Finance Karen DePrest were appointed.
4. Eastwood Subdivision - Phase 1: Correspondence received from John Boe,
72 Elmwood Avenue, respecting Eastwood Subdivision and completion of paving to Phase
1. The writer wanted to know why the finish layer of asphalt had not yet been applied
to the roads in Phase 1 of this project when "we have been billed, the bills paid
and still the streets have not been finished!"
Councillor Martyn said the residents did not pay for the paving, just
the sewer. [Considering taxpayers pay for all the paving done in the municipality,
she must have meant the repaving was not specifically a part of what was billed
to those individual home owners.] Lloyd Perrin said there was "only a 1 ½
inch lip at the curb - not a great difference."
Council directed staff to notify the writer that those streets were scheduled for
finish coat paving in 2015.
5. 2013 Earth Hour: Correspondence received from WWF-Canada seeking participation
in 2013 Earth Hour - Saturday, March 23rd, 2013. Council agreed to encourage participation
in the event.
6. Street Lighting - Lyndale Avenue: Correspondence received from Dennis
Littler, 17 Lyndale Avenue, respecting installation of street lighting on Lyndale
Avenue. This project was included in the 2012 budget and the materials to complete
it are on hand. Central Elgin is awaiting the approval of Hydro One for the installation
of the street lighting. The hold up has been Hydro One, not the municipality.
Correspondence (for Council's Information)
1. County of Elgin 2013 Budget: Correspondence received from the County of Elgin
respecting County of Elgin 2013 Composite Budget. Councillor Matthews wanted some
clarification on the Elgin County budget.
Budget priorities for 2013 are clearly focussed on stimulating economic growth in
the region and improving services to its residents; including the following key
1. A $3.5 million commitment to S1. Thomas Elgin General Hospital with further
money flowing to the hospital immediately for a cumulative contribution to date
of $1 million to assist them in ramping up their project. The remaining $2.5 million
will be provided in ten annual installments to be raised by a special levy costing
approximately $12.50 on an average home. Not only does our local hospital provide
a key service to our residents and an economic engine in its own right, but a strong
local hospital is a key decision factor for businesses when determining where to
2. Based on the successful trial in Aylmer, $0.2 million will be invested
annually in Elgin Business Resource Centre Satellite offices in both the east and
west end of the County. These satellite offices will focus on assisting Elgin's
burgeoning entrepreneurial sector in getting their businesses off to a successful
3. Ambulance service will be increased in the east end of the County with
a dayshift ambulance being stationed at the Straffordville fire hall to reduce response
times at a cost of $0.2 million.
4. A new ambulance base will be built in Dutton at a cost of $0.8 million.
5. The Terrace Lodge long-term care facility will receive a $5 million renovation
that will focus on improving the residents' common areas.
6. A further $6 million is planned for renovations at the Elgin Manor and
Bobier Villa Lodge long-term care facilities within the next ten years.
7. The County roads will receive $8 million in spending this year, with a
further $80 million over the next nine years. This investment will improve the driving
quality for our residents while preserving the underlying asset, thereby avoiding
costly reconstruction in the future.
The County's revenue is comprised predominately from property taxes and funding
from the province. In past years the County has faced reduced revenue from the province
through cuts in Ontario Municipal Partnership Fund transfers to Elgin County. At
the same time, the closure of the Ford Plant placed pressure on property tax revenue.
Rather than increase the tax rate dramatically at the time, County Council approved
a ten-year plan that temporarily used reserves to fund the budgeted shortfall, but
then rebuilt the reserves by the end of the ten-year period. This was accomplished
through efficiencies of $4 million over ten years and gradual tax increases of 4%
The 2013 levy increase (exclusive of the special hospital levy) will be $1,266,000.
This equates to a 2.4% tax increase ($30) on an average household with no change
in assessment, or a 4.8% increase on an average house with average assessment growth
equating to $60.
- Received as information and filed, without comment from Council:
- 2. 2013 OSUM: Correspondence respecting 2013 OSUM (Ontario Small Urban Municipalities)
being held on May 1-3, 2013 at the Nottawasaga Inn and Resort.
- 3. Kettle Creek Conservation Authority: Notice of Confirmation received from Kettle
Creek Conservation Authority respecting 2013 Levy.
- 4. Elgin County Land Division Committee: Notice of Decision received from Elgin
County Land Division Committee respecting E 107/12 - Marot, 43901 Fruit Ridge Line
and E 8/13 - Miles, 87 Crescent Avenue
- 5. Policing Costs: Media Release received from Mayor's Coalition on Affordable,
Sustainable, Accountable Policing (ASAP) respecting Policing Costs.
- 6. Prespa Development - St. George Street: Correspondence received from Crystal
McGee, 157 St. George Street, respecting Prespa Development.
- 7. Ontario Sheep Marketing Agency: Correspondence received respecting Livestock
Guardian Dogs and Herding Dogs.
Special Events Committee
- Permits approved with requirement for $5 million liability insurance:
- 1. Special Events Permit - Port Stanley Run/Walk to the Beach:
- 2. Special Events Permit - Reach the Beach 5K Road Race:
- 3. Special Events Permit - Sparta "200th" Year Anniversary: with insurance
premium reimbursement grant approved.
- 4. Special Events Permit - Port Stanley Pride Festival 2013: with additional
requirement to provide police officers for security.
- 5. Special Events Permit - Belmont Canada Day Celebration: with insurance
premium reimbursement grant approved.
CAO 07-13: Annual Accessibility Plan for 2012: Report received as information.
CAO 08-13: Default of Payment - Line Fences Award (Everatt & Baker):
In what has become unusual, one property owner has been required to pay his share
of the fence erected between the two properties. Council received the report as
information and instructed staff to prepare the necessary by-law.
CAO 09-13: February 2013 Monthly Building Report: Received as information
CAO 11-13: Proposed Lease Agreement - Elgin County Administration Building:
Received as information. The lease is all inclusive of utilities, maintenance, janitorial,
light replacement, snow plowing, parking, grass cutting, etc. An outside appraiser
confirmed the rent being charged was about mid-point of market value for comparable
facilities in the area. Should the county decide to go to individual utility billing
for tenants, then the lease would be renegotiated.
PW 11-13: Annual Water Reports for the Belmont Water System and the Central
Elgin Distribution System for the year 2012: Mayor Walters asked for a recorded
vote on this report, to prove everyone voting on it had actually read it; in relation
to the personal liability council members now have for drinking water quality. The
vote to adopt the report was unanimous, with Councillors Robert McFarlan and Dan
McNeil absent and thus not voting on it.
PW 13-13: 2013 Road Needs Study: Council appointed 4 Roads Management Services
Inc. to complete the 2013 Road Needs Study at a total cost of $14,600 exclusive
of HST and to fund the project from the 2013 Roads Operating Budget.
PW 14-13: OPP Station Servicing - Consultant Appointment: Council appointed
Stantec Consulting Limited for the OPP Servicing Project In the amount of $42,318.00
plus HST. Lloyd Perrin confirmed for Councillor Matthews that the OPP would be paying
the entire cost of this project as they were the only ones who would be benefitting
DFS 08-13: Proposed 2013 BIA Budget and Levy Rate: Received as information
- Taken and passed collectively
- By-law 1564: Confirmatory By-law
- By-law 1565: Being a By-law to Levy a Special Charge - 2013 Port Stanley
Business Improvement Area (BIA) Budget
- By-law 1566: Being a By-law to Assume Certain Lands as Part of the Public
Highway - Brouwers Line
- By-law 1567: Being a By-law to Authorize Lease Amending and Extension Agreement
with Rogers respecting former Belmont PUC Building: This lease predates amalgamation
and this is the last option Rogers has on extending the lease. When it expires it
will not be renewed as the municipality does not want any other enterprise in this
building which is the Belmont water treatment facility.
- By-law 1568: Being a By-law to Authorize Lease Agreement with the County
of Elgin - 450 Sunset Drive
1. Copy of Notices of Council's intention to pass a by-law to close and sell
part of Dexter Line and Elgin Street. The by-laws will come up for passing at the
March 25th, 2013 Council meeting.
Councillor Martyn noted that the Springwater Maple Syrup Festival is in full swing.
Council approved Mayor Walters and Deputy Mayor Marr trading committee appointments,
with Marr moving to the Police Services Board and Walters moving to the Port Stanley
Arena steering committee, to better accommodate the private schedules of both Walters
1. Year Round Waste Depot: staff report to come forward
- CS1: Litigation or Potential Litigation (s.239(2)(e)) - 139 William Street
- CS2: Closed Session Minutes
- CS3: Litigation or Potential Litigation (s.239(2)(e)) - Hassan
- CS4: Litigation or Potential Litigation (s.239(2)(e)) - Animal Control
- CS5: A Proposed or Pending Acquisition of Land or Disposition of Land (s.239(2)(c))
- Thomson Line
- CS6: Personal Matters about an Identifiable Individual (s.239(2)(b)) - CAO
- CS7: Personal Matters about an Identifiable Individual (s.239(2)(b)) - 2013
Non-Union Employee Wages