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User Fees Bylaw Prep Before Public Consultation
  by Francie Dennison  
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At their December 9, 2013 meeting Central Elgin Council authorized staff to prepare a by-law to adopt the 2014 User Fee Detail Report effective January 1, 2014 as prepared, prior to public consultations. Although the Adhoc User Fee Committee was directed to meet with affected user groups prior to Council's consideration of said by-law, Mayor Walters was concerned about that directing the preparation of the by-law prior to meeting with the affected user groups was sending the wrong message, and that the proposed user fees were by no means a done deal yet.

Councillor McNeil, on the Adhoc User Fee Committee, said they had tried to harmonize policies for non-profits across the board and across the municipality. Councillor Martyn, also on this committee, said one of their concerns has been the discrepancy in how rates wer applied in Belmont and Port Stanley. The main changes in this report are in Belmont.

Councillor McFarlan wanted to know if users had booked in 2013 for a date in 2014, which rate would apply, the 2013 rate or the new 2014 rate? Karen DePrest said the 2013 rate would apply in those cases. McFarlan then wanted to know how they could get the information out to groups so they could book for next year prior to the end of this year.

DFS 26-13: 2014 User Fee Schedule

In June 2011, Council established an ad hoc committee to review the current fees and charges established through various reports and by-laws. The Committee was comprised of three appointed Council members and various staff members representing a cross-section of divisions and departments within the Corporation. In December 2012, Council supported the intent to do a comprehensive review of these fees on an annual basis going forward.

The committee met on three occasions in 2013 and conducted a thorough review of the 2013 fee schedule taking into consideration suggestions from the public, its user groups and staff regarding fees and rate applications.

The committee intends to meet with key user groups at both the Belmont Community Centre as well as the Port Stanley Community Centre subsequent to Council's review of the attached report to provide rate information as well as answer any questions groups may have in an effort to open the lines of communication on the user fee process.

User groups and staff are encouraged to continue to provide feedback and suggestions for fee structures amendments, additions or deletions throughout the year in preparation for each annual review.

[Editor's Note: There was an error in the original copy of this report as it appeared on the municipality's website agenda package in the amounts reported for bulk water purchases from the water tower. They are now corrected below under the heading: Water Fees/ Charges, sub-heading: Water sold at waer dispenser or water tower. These rates are always 15% higher than normal consumer rates and a check of sales over these years verifies that.]

Service   Prior & Current   Year Rates 2014 Proposed
  2011 2012 2013 Rate
Animal Services        
First neutered male dog $15.00 $15.00 $30.00 $30.00
First spayed female dog $15.00 $15.00 $30.00 $30.00
Each dog not spayed or neutered $15.00 $15.00 $30.00 $30.00
2nd dog an additional $15.00 $15.00 $30.00 $30.00
3rd dog an additional $15.00 $15.00 $30.00 $30.00
Kennel licence $50.00 $50.00 $75.00 $75.00
Livestock Evaluation $100.00 + Mileage $100.00 + Mileage $100.00 + Mileage $100.00 + Mileage
Fence Viewers $95.00 if requested by resident $95.00 if requested by resident $95.00 if requested by resident $95.00 if requested by resident
         
Parks, Recreation & Neighbourhood Services        
Main Beach - All Event Types $0.00 $0.00 $0.00 $250/day
Little Beach - All Event Types $0.00 $0.00 $0.00 $250/day
Hall/Room Rentals        
Non-Licensed Events (Monday-Friday) $250.00 $250.00 $50.00/hour, max $250.00/day + $25.00/hour > 9 hours $50.00/hour, max $250.00/day + $25.00/hour > 9 hours
Non-Licensed Events (Weekends) $250.00 $250.00 $50.00/hour, max $250.00/day + $25.00/hour > 9 hours $50.00/hour, max $250.00/day + $25.00/hour > 9 hours
Licensed Events (Monday-Friday) $350.00 $350.00 $50.00/hour, max $250.00/day + $25.00/hour > 9 hours $50.00/hour, max $250.00/day + $25.00/hour > 9 hours
Licensed Events (Weekends) $350.00 $350.00 $50.00/hour, max $250.00/day + $25.00/hour > 9 hours $50.00/hour, max $250.00/day + $25.00/hour > 9 hours
Licenced Event Fee $0.00 $0.00 $30.00/event $30.00/event
Dominion of Canada Building $200.00/day + $30.00 hydro $200.00/day + $30.00 hydro $200.00/day + $30.00 hydro $200.00/day + $30.00 hydro
Kitchen (only) Rental $0.00 $0.00 $10.00/hour $10.00/hour
Pavillion Rental $0.00 $0.00 $15.00/hour + hydro (where applicable) $30/day $15.00/hour + hydro (where applicable) $30/day
Stag/Doe refundable deposit $500.00 $500.00 $500.00 $500.00
Not-for-Profit Usage        
Arena Hall Rentals $7.50/hr + staff costs where applicable $7.50/hr + staff costs where applicable $7.50/hr + staff costs where applicable $35/hour
Arena Floor (upon removal of the ice) $7.50/hr + staff costs where applicable $7.50/hr + staff costs where applicable $7.50/hr + staff costs where applicable $35/hour
Ball Diamond/Outdoor Basketball Court Fees        
Per Game Adult - $35.00
Youth - $20.00
Lights - $15.00
Adult - $35.00
Youth - $20.00
Lights - $15.00
Adult - $35.00
Youth - $20.00
Lights - $15.00
Adult - $35.00
Youth - $20.00
Lights - $15.00
Daily tournament or clinic (does not include pavilion rental) $200.00/day $200.00/day $200.00/day $200.00/day
Soccer Field Fees        
Per Game (for full field usage) $0.00 $0.00 $0.00 Adult - $35.00/game
Youth - $20.00/game
Soccer tournaments $200/day; $950.00/field per season $200/day; $950.00/field per season $200/day; $950.00/field per season $200/day; $950.00/field per season
Arena Use Fees        
Prime time ice rental Adults $141.14/hour
Youth $122.04/hour
Adults $141.14/hour
Youth $122.04/hour
Adults $141.14/hour
Youth $122.04/hour
Adults $141.14/hour
Youth $122.04/hour
Day ice rental Adults $90.00/hour
Youth $69.75/hour
Adults $90.00/hour
Youth $69.75/hour
Adults $90.00/hour
Youth $69.75/hour
Adults $90.00/hour
Youth $69.75/hour
Public skating Family $6.00
Adult $2.00
12 & Under $1.50
Family $6.00
Adult $2.00
12 & Under $1.50
Family $6.00
Adult $2.00
12 & Under $1.50
Family $6.00
Adult $2.00
12 & Under $1.50
Summer - main floor - Unlicenced $600.00 Flat rate $600.00 Flat rate $50.00/hour max $500.00/day + $35.00/hour > 9 hours $50.00/hour max $500.00/day + $35.00/hour > 9 hours
Summer - main floor - Licenced $600.00 Flat rate $600.00 Flat rate $75.00/hour max $600.00/day + $35.00/hour > 9 hours $75.00/hour max $600.00/day + $35.00/hour > 9 hours
Wall Sign Advertising $100.0O/year/wall sign $100.0O/year/wall sign $100.0O/year/wall sign $100.0O/year/wall sign
2'x2' Ice Resurfacer Advertising $200.00/year $200.00/year $200.00/year $200.00/year
4'x4' Ice Resurfacer Advertising $400.00/year $400.00/year $400.00/year $400.00/year
         
Fire Services        
Fire Dept. inspection requests by insurance co., law firms, etc Res: $60.00
Multi-Res: $60.00
Multi-Comm: $80.00
Commercial: $80.00
Industrial: $120.00
Res: $60.00
Multi-Res: $60.00
Multi-Comm: $80.00
Commercial: $80.00
Industrial: $120.00
Res: $75.00
Multi-Res: $75.00
Multi-Comm: $100.00
Commercial: $100.00
Industrial: $150.00
Res: $75.00
Multi-Res: $75.00
Multi-Comm: $100.00
Commercial: $100.00
Industrial: $150.00
Request for fire report $60.00 $60.00 $75.00 $75.00
Request for fire report reprint $60.00 $60.00 $75.00 $75.00
Hazmat Events or Investigation Costs actual costs actual costs actual costs actual costs
False Alarms (fee assessed after receiving the 3rd call per calendar year) $0.00 $0.00 $0.00 $410/vehicle - First Hour (up to 3 vehicles)+ $205/vehicle/1/2 hour thereafter
Provincial Highway Fees $375.00/vehicle first hour; $175.00/vehicle each additional hour + any loss of or damaged equipment/materials used $375.00/vehicle first hour; $175.00/vehicle each additional hour + any loss of or damaged equipment/materials used $425.00/vehicle first hour; $205.00/vehicle each additional hour + any loss of or damaged equipment/materials used $425.00/vehicle first hour; $205.00/vehicle each additional hour + any loss of or damaged equipment/materials used
         
Planning Services        
Minor Variance Application $285.00 $285.00 $400.00 $400.00
Official Plan Amendment $685.00 $685.00 $750.00 $750.00
Zoning By-law Amendment $685.00 $685.00 $750.00 $750.00
OP/Zoning Amendments Combined fee $885.00 $885.00 $750.00 $750.00
Site Plan Approval $125.00 $125.00 $300.00 $300.00
Holding Zone Symbol Removed $0.00 $0.00 $750.00 $750.00
Subdivision Agreements $2,000.00 + actual costs $2,000.00 + actual costs $2,000.00 + actual costs $2,000.00 + actual costs
Development Agreements $250.00 + actual costs $250.00 + actual costs $250.00 + actual costs $250.00 + actual costs
Plan of Condominium $2,000.00 + actual costs $2,000.00 + actual costs $2,000.00 + actual costs $2,000.00 + actual costs
Temporary Use By-law $0.00 $0.00 $750.00 $750.00
Public/Special meeting Actual costs Actual costs $150.00/attending Council member (minimum $600) $150.00/attending Council member (minimum $600)
Ext. or change to non-conforming $0.00 $0.00 $400.00 $400.00
         
Miscellaneous        
Lottery licenses 3% of prize value 3% of prize value 3% of prize value 3% of prize value
Nevada licenses 3% of prize! box 3% of prize! box 3% of prize! box 3% of prize! box
Tile loan fee $50.00 $50.00 $50.00 $50.00
Drainage apportionment $250.00 $250.00 $250.00 $250.00
NSF fees $20.00 $20.00 $25.00 $25.00
911 signs Sign & replacement paid by municipality Sign & replacement paid by municipality Sign & replacement paid by municipality Sign & replacement paid by municipality
Work Orders $35.00 $35.00 $35.00 $35.00
Tax certificates $25.00 $25.00 $40.00 $40.00
Water certificates $20.00 $20.00 $20.00 $20.00
Septic certificates $35.00 $35.00 $35.00 $35.00
Closed meeting investigation application fee $25.00 $25.00 $25.00 $25.00
Photocopies No copies No copies $0.25/page $0.25/page
Blueboxes (additional) $8.00 $8.00 $8.00 $8.00
Utility/Tax bill reprints $0.00 $0.00 $5.00 $5.00
Death Registrations $0.00 $0.00 $10.00 $15.00
Commissioner of Oaths $0.00 $0.00 $10.00 $10.00
         
Water Fees/Charges        
Late payment fee 1.25% on overdue amount 1.25% on overdue amount 5% on overdue amount + 1.25% interest/month 5% on overdue amount + 1.25% interest/month
Connection fees (see by-law) Cost recovery Cost recovery Cost recovery Cost recovery
Water sold at water dispenser or water tower $57.50 for 25,000 Litres
$230 for 100,000 Litres
$920 for 400,000 Litres
[corrected from original report]
$60 for 25,000 Litres
$240 for 100,000 Litres
$960 for 400,000 Litres [originally reported as these rates for all years]
$63.50 for 25,000 Litres
$254 for 100,000 Litres
$1,016 for 400,000 Litres
[corrected from original report]
$67.50 for 25,000 Litres
$270 for 100,000 Litres
$1,080 for 400,000 Litres
[corrected from original report]
Water security deposit - tenants $100.00 $100.00 $0.00 $0.00
Service calls Cost recovery Cost recovery Cost recovery Cost recovery
Disconnect fee (for non- payment account) $0.00 $0.00 $100.00 $100.00
Re-connect fee $50.00 during work hours; $150.00 after hours $50.00 during work hours; $150.00 after hours $0.00 $0.00
water dispenser/tower key deposit $20.00 $20.00 $20.00 $20.00
Sale of Materials to Ratepayers Cost recovery Cost recovery Cost recovery + 10% Cost recovery + 10%
Frost Plate and Gasket Cost recovery Cost recovery Cost recovery + 10% Cost recovery + 10%
Repair to replace curb stop and drain valve Cost recovery Cost recovery Cost recovery Cost recovery
Voluntary shut off/on $50.00 during work hours; $150.00 after hours $50.00 during work hours; $150.00 after hours $50.00 during work hours; $150.00 after hours $50.00 during work hours; $150.00 after hours
Winterization shut off/on $0.00 $0.00 $50.00 during work hours; $150.00 after hours $50.00 during work hours; $150.00 after hours
Meter replacement (due to neglect) $0.00 $0.00 Cost recovery + 10% Cost recovery + 10%
Investigation of consumption complaints $0.00 $0.00 $150.00 $150.00
Failed inspection - secondary visit required $0.00 $0.00 $50.00 during work hours; $150.00 after hours $50.00 during work hours; $150.00 after hours
Sewer Fees/Charges        
Late payment fee 1.25% on overdue amount 1.25% on overdue amount 5% on overdue amount + 1.25% interest/month 5% on overdue amount + 1.25% interest/month
Sewer connection charge There is not a constant sewer connection fee. The entire cost of the sewer service is paid for by the property owner including a building permit There is not a constant sewer connection fee. The entire cost of the sewer service is paid for by the property owner including a building permit There is not a constant sewer connection fee. The entire cost of the sewer service is paid for by the property owner including a building permit There is not a constant sewer connection fee. The entire cost of the sewer service is paid for by the property owner including a building permit
         

Delegation

1. Belmont Library: Maria Smit, Branch Supervisor and Chantal Manning, Community Access Youth Intern, Springfield & Belmont Libaries were in attendance to provide a powerpoint presentation respecting library services, particularly the computer literacy training the CAP program offers the public. Mayor Walters commented that high school students were the best choice for teaching computer literacy to others.

Correspondence (Action)

1. Loveacat Port Stanley Cat Rescue: Correspondence received from Loveacat Port Stanley Cat Rescue seeking funding for 2014.
Councillor McNeil declared a conflict on this one. Council agreed to put this group on the non-profit organizations list and a grant application to be considered in the 2014 budget deliberations has already been sent to this group.

2. Amber Energies Cooperative Inc.: Correspondence received from Amber Energy Co-operative Inc. seeking Council support for roof top solar facilities and on-farm biogas facilities at the following addresses: 9496 Quaker Road, 43850 Ferguson Line and 44566 Southdale Line.
Mayor Walters was able to withdraw his conflict once it was determined by additional correspondence that Amber Energies only wanted the 9496 Quaker Road application considered at this time. They passed a resolution of support for this installation on Quaker Road.

Correspondence (for Council's Information)

  • 1. Kettle Creek Conservation Authority: Copy of minutes from Kettle Creek Conservation Authority meeting dated October 16, 2013.
  • 2. Thames Valley District School Board: French Immersion Accomodation Plan: Copy of correspondence sent from County of Elgin to Thames Valley District School Board indicating support for the Municipality of Dutton-Dunwich and their position regarding French Immersion Accommodation Plan.
  • 3. Ontario Good Roads Association (OGRA): Correspondence received from OGRA respecting 2014 Nominating Committee.
  • 4. 2014 Ontario Municipal Partnership Fund: Correspondence received from the Ministry of Finance announcing the release of the redesigned Ontario Municipal Partnership Fund (OMPF) allocations for 2014. David Marr said he'd done some of his own investigation on this and the OMPF funding reductions ranged from 1% to 14%, and both Central Elgin and the County of Elgin were each at the 14% reduction. Rob McFarlan wanted a protest in writing sent to the Ministry.
  • 5. Union Gas Limited: Copy of application from Union Gas Limited to Ontario Energy Board seeking changes effective January 1, 2014.
  • Collectively received as information and filed

Reports

PW 88-13: Grant Drain Crossing: Council appointed John Spriet, P.Eng., of Spriet and Associates to prepare a report for a new drain crossing for on Lot 14 Concession 12 off of Ferguson Line, under section 78 of the Ontario. Drainage Act.

DFS 27-13: 2014 Ontario Municipal Partnership Fund Reduction: "... The 2014 reduction of OMPF funding has been set at $96,100 or 0.87% on the tax levy for 2014, with the assumption that Council reassumes the $18,400 annual drawdown of the OMPF Reserve. Staff will again attempt to provide mitigation options to Council as part of their 2014 budget deliberations as further reductions in OMPF funding are anticipated in 2015 and 2016." Council received this report as information.

DFS 28-13: 2014 Insurance Program Renewal: Council unhappily accepted the 2014 Quote for Insurance and Risk Management submitted by BFL Canada for the Municipality's 2014 Insurance Program at a price of $198,381.00, plus applicable taxes, representing a 9.23% increase over the 2013 cost. David Marr now thought Council may have been wrong in deciding to go for proposal on the insurance every three years, but was told their decision had been to go at least every 3 years, but they could go sooner if Council wished.

FS 20-13: Belmont Station Pumper & Union Station Rescue Replacement Project: In a recorded vote with only Councillor Matthews speaking and voting against it, Council awarded Safetek Emergency Vehicles Ltd. of Mississauga, ON bid of $409,965.00 plus applicable taxes for a Fire Department Pumper for the Belmont Station to, and Carrier Centers of Brantford, ON got the award for the Union Station Rescue vehicle in the amount of $337,376.00 plus applicable taxes, both to be funded from the Fire Vehicle Equipment Reserve.

Once again Russ Matthews questioned the need for a $400,000 truck to just sit and rust and have it's tires changed, given the historically low number of structure fires per year. Mayor Walters commented this expenditure was part of the 2013 Capital Budget which Council had unanimously approved.

By-laws
By-law 1664: Confirmatory By-law
By-law 1665: Being a By-law to Execute an Agreement with Valerie Ostrander respecting Animal Control Services/By-law Enforcement Officer
By-law 1666: Being a By-law to Close and Sell Part of Shorlea Line
All taken and passed collectively.

New Business

Asset Management Plan: A meeting of council is being called to finalize the municipality's Asset Management Plan and get it submitted to the Ministry prior to year end. Failure to do so would mean the municipality would not be eligible to receive any grants. Matthew said he'd been put on the Master Finance Plan committee when he was first elected to council and in 3 years there'd been no meetings on it at all. Lloyd Perrin said it was because they'd changed from a Master Finance Plan concept to the provincially-dictated Asset Management Plan and that staff had been working quite diligently on it. Karen DePrest said they did have a kick-off meeting on in on October 20th. Matthews is distrubed that council will be asked to approve this Asset Management Plan without sufficient time to properly study it. Matthews was the only member of council concerned about this.

Unfinished Business:
1. Tree Cutting By-law: staff was directed to prepare a draft by-law for Council's consideration

Closed Session
CS1: Closed Session Minutes
CS2: Security of Property (s.239)(2)(a)) - Port Stanley Harbour (verbal report)
CS3: Labour Relations or Employee Negotiations (s.239)(2)(d)) - Pay Equity Plan


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