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Request for Free Use of Port Stanley Arena Hall
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Staff was looking for direction from Council at the August 25. 2014 meeting regarding the Port Stanley Synchronized Skating Club's request for free use of the Port Stanley Arena Community Hall.

Report PW 57-14: Port Stanley Synchronized Skating Club - Request for Use of Community Hall (excerpts)

The municipality is in receipt of a request from the Port Stanley Waves Synchronized Skating Team wishing to utilize the upstairs community hall for one hour per week for off ice practice. They are requesting the use of the ice between 5 p.m. and 6 p.m. every Monday night free of charge. Staff would note that currently there is no other booking for the Community Hall at this time.

It is our understanding the Port Stanley Waves Synchronized Skating team is affiliated with the Port Stanley Figure Skating Club and as such would qualify for the Not for Profit rate of $35 per hour. There are four synchronized skating teams with participants ranging in age between 7 and 16 years of age.

Stating that the municipality needs to be encouraging use of the room and that she knew they rented ice time, Councillor Martyn wanted to know how much ice time the Port Stanley Waves Synchronized Skating team rented and if the use of this room would add to the municipality's cost. Lloyd Perrin told her the synchro teams rent the ice as it's available. He noted that the room is used by the 55+ Club on Mondays until 4:30 p.m. and this would mean the tables would have to be taken down to get the room ready for the skating club. He said it could be 20 to 80 individuals using the room and the normal non-profit rental fee is $35/hr.

Martyn said that when they set the rental rates they had not yet created or adopted a Master Recreation Plan and maybe the synchro teams could be offered the use of the room at a reduced rate, as they had done for the 55+ Club and the Belmont Lions and Lioness Clubs. Councillor Dan McNeil concurred on reaching a deal with them.

Perrin suggested maybe they should reconvene the User Fees Committee o set some other rate staff can use for these user groups. Right now staff doesn't know what to tell them because staff doesn't really know what the fee is supposed to be.

Mayor Walters expressed a desire to see a rate for ice users who also want to use the hall, stating "free is not a good word."

Councillor Rob McFarlan suggested deferring this to get the committee together and bring this back to Council before September 12th (nomination filing deadline), suggesting bringing it back to the September 8th meeting. Council agreed to defer the matter.


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