No doubt prior visitors to council who were not allowed to speak would have been
upset as three different people not on the June 9, 2014 Central Elgin meeting agenda
were allowed to address Council at length, on a variety of issues. The rules which
prohibit such unscheduled discourse at Council meetings were ignored by Mayor Walters
chairing the meeting.
It all started during the discussions of Correspondence requiring action. Council
got through the first item without any outbursts from the spectators in the gallery
as they appointed Mayor Walters as designate and Deputy Mayor Marr as alternate
to attend and vote on items at the June 19, 2014 ERTH Corporation Annual General
Meeting of Shareholders.
Port Stanley Dog Park
But things quickly changed when it came to the discussion of the letter received
from the Port Stanley Lions Club rejecting the proposal of putting a dog park at
Lions Landing Marina Park. The did; however, offer to partner - in terms of a financial
contribution only - with the municipality should Central Elgin decide to establish
a dog park in Port Stanley. David Marr had declared a conflict on this item as he
is a member of that Lions Club, thus he could not participate in the discussion
Mayor Walters, thinking someone from the Lions Club was present in the gallery,
invited him to speak to the issue. The man (Harry) who jumped up was not a member
of the Port Stanley Lions Club; but rather, an ordinary citizen who had proposed
to the Lions Club that a dog park be established at Lions Landing Marina Park. He
spoke at length about what he wanted and why, and what he had done and was in the
process of doing to get a dog park in Port Stanley.
Councillor Matthews told the man that Central Elgin was currently partnering with
the City of St. Thomas and the Kettle Creek Conservation Authority to establish
a dog park in the Dan Patterson Conservation Area and they would want to see how
that went first before looking at establishing any more of them in other parts of
the municipality, including Port Stanley. This did not sit well with the man as
he considered the Dan Patterson area not within reach of Port Stanley residents,
particularly in the winter.
Council directed staff to thank the Lions for their offer and let them know the
municipality would be contacting them when and if they decided to establish a dog
park in Port Stanley.
Memorial Bench Program
Well, that set the tone for yet another unscheduled verbal submission from a spectator
in the gallery when it came to the discussion on the application from Sandra Dunbar
regarding a memorial tree and bench for Paul Dunbar to be located on the Harbour
walkway west facing across to the location of the old Port Stanley Works Department.
David Marr also declared a conflict on this because he is related to the deceased
and the person making the memorial request.
Fred Heintz jumped up telling Council that he is the BIA person responsible for
the Memorial Bench Program and he would like to know what locations are available
for the benches as he is getting a lot of requests. Lloyd Perrin said that the information
was available from the Central Elgin office and was now part of the application
process. Fred asked if Perrin was going to send him a copy of it and Perrin said
he could do that. Having spearheaded the entire program, Fred seemed understandably
disturbed to have been cut out of the loop as to what locations are available.
Outdoor Vendor Application
The unscheduled speaker outbursts did not stop there. When it came time for the
discussion on the Outdoor Vendor Application received from Marney Weatherby, respecting
massage and reflexology vending on the beach area, Marney jumped up to assure Councillor
Martyn they were registered massage therapists when the Councillor raised that as
Councillor McNeil said this application had come directly to council as "we need
to look at and approve the merits of the application." Deputy Mayor Marr said he
took it the applicant meant the cement boardwalk located where the old boardwalk
used to be.
With a number of interjections from Ms. Weatherby occurring during the discussion,
Council approved the application with a location south of the dunes to be determined
by the Physical Services Department.
Correspondence (for Council's Information)
- Received collectively as information
- 1. Heritage Central Elgin: Copy of Heritage Central Elgin minutes dated May
28, 2014. Not discussed by Council.
- 2. St. Thomas YWCA: Correspondence received from St. Thomas YWCA respecting
Pathways to Prosperity. Not discussed by Council.
- 3. Elgin County Land Division: Notice of Decisions: Notice of Decisions received
from Elgin County Land Division Committee respecting E23/14 - Dan Debackere and
E23/14 - Michael Deleebeeck. Not discussed by Council.
- 4. Natural Resource Gas Limited: Correspondence received from Town of Aylmer
sent to Ontario Energy Board respecting Natural Resource Gas Limited. Not discussed
- 5. Vehicular Speed and Heavy Trucks on Centennial Avenue: Copy of correspondence
received from the County of Elgin respecting vehicular speed and use of heavy trucks
along Centennial Avenue. Mayor Walters said they'd talk to the OPP about what could
be done to reduce speeding on that road once the construction was completed, but
it is a County arterial road and built to higher standards than Yarmouth
Centre Road, to accommodate truck traffic. It is not a residential street
CAO 31-14: May 2014 Monthly Building Report: received as information by Council
PW 31-14: Appointment of Risk Management Official and Risk Management Inspectors
- Safe Drinking Water Act: Council appointed Leon Back as a Risk Management
Inspector and Lloyd Perrin as a Risk Management Inspector and Risk Management Official
as per Section 55 of the Clean Water Act; coinciding with the implementation date
of the Kettle Creek Source Protection Plan. They also agreed to engage the services
of Kettle Creek Conservation Authority for the development of an outreach and education
program for the implementation of the Source Protection Plan for an upset limit
PW 32-14: Bridge Inspections: Council appointed RJ Burnside and Associates
Limited to complete the 2014 Bridge Inspections at a total cost of $16,000 excluding
HST, and for the project to be funded from the 2014 Roads Operating Budget.
PW 33-14: Port Stanley Harbour Capital Projects Update: Deputy Mayor Marr
asked for a more detailed explanation of the west breakwater repairs so the public
could know what was being done and why. The report says simply West Breakwater
Repairs: This project is estimated at $600,000 which is over the $500,000 that
Council has budgeted. The work includes subsurface repairs to provide structural
support to the existing breakwater. It is important to note that this work is considered
as repairs to existing infrastructure so the funding will be from the contribution
agreement provided by the federal government as part of the divestiture process.
This project will be ready for tender by the end of June 2014 with work to be completed
Perrin told Marr it was foundation structural repairs to try to prevent the crib
from deteriorating any further. Marr then asked if they would have to do any extra
work before the creation of the dredging cell (which is proposed for the area between
McAsphalt and the just out into the harbour that is currently tree covered. Perrin
Boat Launch: This project is estimated $200,000 and includes the design and
construction of a new public boat launch located at the south dead end of Carlow
Road. This project will be ready for tender by the end of June 2014 with work to
be completed in 2014. There is still no explanation as to how this will be incorporated
with/affect the currently-existing walkway in that area. Perhaps this is part of
the Closed Session McAsphalt discussions.
Dredging: This project is estimated at $1,000,000. Included in this project
would be the construction of a dredge containment cell located on the east side
of the west breakwater immediately south of the McAsphalt property. The containment
cell will provide a disposal site of approximately 50% (65,000 cubic meters) of
the dredged material from the harbour. The end result being the creation of further
land holdings on the harbour. The containment cell will have an area of approximately
West Breakwater Extension Environmental Assessment (EA) Initiation: This project
is budgeted at $100,000 and is for the necessary environmental monitoring work to
support the extension of the westerly breakwater in an effort to protect the harbour
from Lake surges and provide for a more protected harbour from vessels within the
Harbour and Kettle Creek.
Council received this report as information with no further discussion.
PW 34-14: Tender Award, Contract CE-020-14, Supply and Placement of Road Granulars:
Johnston Bros Ltd. were awarded the contract for the Supply and Placement of Road
Granular on Centennial Road, Thompson Line, Brouwers Road, Roberts Line, Hobson
Road, Goudy Road, and Buis Line.
PW 35-14: Dell Drain Extension: Council appointed Bryon Wiebe P.Eng. of Delcan
Corporation to prepare a report for a new branch of the Dell Drain extending west
from the existing Dell Drain along the north side of Barnums Gully Line approximately
500m. This new branch would bring in an external watershed of approximately 20 hectares
to the Dell Drain, and will provide a drainage outlet for the roadway.
PW 36-14: Canfest Application Amendment: Council amended the 2014 Canfest
Special Events permit to include:
• Cardboard Boat Race
• Boat Parade
• Road Races
• Children's Blow Up Play Village
As one of the organizers for Canfest this year, Fred Heintz also spoke unscheduled
to this item, detailing the changes made possible by the receipt of an unexpected
grant which covers the required insurance premium for events held on municipal lands.
He also informed council the fireworks would also be held on municipal land, on
the beach by GT's. Council passed the amendment.
PW 37-14: Tennis Court Use - Union Park: The municipality has been approached
by the St. Thomas Golf and Country Club for the potential to utilize the existing
tennis court at the Union Ball Park to run a tennis program for their members ...
We would note that currently the municipality does not charge for the use of the
tennis courts and that the use of the courts is on a "first come first serve" basis.
The club is requesting that they be allowed to block out times as per the attached
proposal in exchange for them providing improvements to the courts and maintaining
them for July and August of 2014.
Council's Rate policy does not have a rental rate for tennis courts. Staff would
suggest that Council might want to consider the tennis courts similar to that of
a Basketball court. If the municipality would take that position, then the rental
fee would be $20.00 per hour. Given the rentals that are being proposed by the STGCC,
the total revenue that could be realized is approximately $1,200. The proposal is
suggesting that in exchange for the use of the courts at no cost for 2014, the group
would provide wind screens (valued at $1050) as well as maintain the courts.
Staff would respectfully suggest that the proposal submitted by STGCC is in keeping
with one of the guiding policies being recommended in the currently draft Recreation
Master Plan. This principal being to undertake the provision of recreational services
and programs on a joint venture basis where sustainable. This proposal could be
considered as a joint venture. The municipality has the physical asset of the tennis
courts and has not obtained revenue from them in the past. If this pilot program
is successful in 2014 there may be a possibility of obtaining revenue from the rental
of the courts in 2015.
Councillor Martyn raised a concern that the public would be shut out of using the
courts when it had been a fund raising effort by parents in the area that had seen
the creation of these tennis courts in the first place. Perrin said the St Thomas
Golf and County Club would only be using them for about 14 hours a week and those
hours would be mostly during the day. Council approved the proposal.
- Taken and passed collectively
- By-law 1744: Confirmatory By-law
- By-law 1745: Development Agreement - Prespa Construction Limited
- By-law 1746: 2013 Drain Repair Costs Collection By-law
- By-law 1747: Being a By-law to Amendment By-law EG1
County Signs: Councillor McFarlan requested that the municipality send the
County a formal request for the county to clean up the bases of its signs. He said
the signs look great but the bases on which they sit are an eyesore. Council agreed
to send a letter of request to the county on this matter.
Parks and Recreation Master Plan Open House: Lloyd Perrin made mention of
an Open House on the Parks and Recreation Master Plan to be held at the Port Stanley
Arena at 7:00 p.m. on Wednesday June 11, 2014.
Pay Parking: Perrin said the pay parking in the municipal beach parking lots
in Port Stanley will be up and running again by this weekend, June 13th, 2014.
1. Front Street Bridge: staff directed to prepare a report on the structure
- CS1: Property Standards: Litigation or Potential Litigation (s.239(2)(e)
and/or Solicitor-Client Privilege (s.239(2)(f))
- CS2: Port Stanley Harbour: Security of Property (s.239(2)(a)) - (verbal report)
- CS3: McAsphalt Industries Limited: Security of Property (s.239(2)(a)) and/or
Solicitor-Client Privilege (s.239(2)(f))
- CS4: Closed Session Minutes